SALARY RANGE: RM8,000-RM14,000
Responsibilities:
The appointee will be responsible for carrying out duties involving Project Management functions of Information Technology designated by the Director, Information Technology mainly to oversee University System Information System (SSIS) and IT-specific project management and develop and implement IT governance frameworks.
Project Governance & Frameworks
- Implement and adhere to established project governance frameworks, methodologies, and stage-gate processes.
- Ensure compliance with organizational policies, audit requirements, and documentation standards.
- Contribute to continuous improvement of project management practices, templates, and tools.
Project Planning & Initiation
- Lead project initiation activities: business case development, project charter, scope definition, stakeholder mapping.
- Develop detailed project plans, schedules, resource plans, budgets, and risk registers.
Project Execution & Delivery
- Manage the end-to-end project lifecycle from initiation to closeout.
- Coordinate cross-functional teams, vendors, and stakeholders to ensure timely delivery of tasks and milestones.
- Monitor project progress, track deviations, and implement corrective actions when required.
- Manage scope, schedule, cost, quality, and risks using structured project management methodologies.
- Facilitate meetings, workshops, sprint reviews, and project updates.
Risk & Issue Management
- Identify, assess, and track project risks, issues, dependencies, and constraints.
- Develop mitigation and contingency plans and escalate critical risks when needed.
- Ensure RAID logs are updated and reviewed regularly.
Communication & Stakeholder Management
- Maintain clear communication channels with project board, Project teams, SME, Academic and Non Academic, other stakeholders.
- Prepare and present weekly/bi-weekly/monthly project status reports, dashboards, and performance metrics.
- Facilitate alignment across teams and ensure decisions are documented and tracked.
Financial & Resource Management
- Develop and manage project budgets, cost forecasts, and financial tracking.
- Coordinate resource allocation and workload balancing across assigned projects.
- Track CapEx/OpEx expenditures and ensure financial governance compliance related to SSIS/IT projects.
Project Closeout & Reporting
- Lead project closeout, including handover to operations, post-implementation review (PIR), and lessons learned.
- Ensure documentation, artefacts, and deliverables are archived according to governance requirements
Qualifications and Criteria:
- A Bachelor's degree in computer science, IT, or other related discipline from a recognized institution with at least 5 years of relevant work experience including two (2) years of experience in a leadership role or management experience. Higher level qualification can be considered.
- Possess at least TWO relevant IT certification(s) in active status with minimum one at professional level and with active status in either project management, governance and frameworks, networking, servers, clouds, security, or others. (e.g. PMP, Prince2, Scrum Master)
- A degree in Information Technology, Computer Science, or other related discipline. Relevant industry certifications such as ITIL, PMP, etc. are preferred.
- At least 5 years of experience in either of these areas: IT project management, IT governance and at least two (2) years of experience in a leadership role.
- Ability to lead complex IT projects, manage cross-functional teams, and drive business oriented technology solutions. Proficiency in project management tools (e.g., Jira, Trello, MS Project) is beneficial.
- Strong verbal and written communication skills, with the ability to present IT policies, procedures, guidelines and updates to diverse audiences. Experience in preparing IT governance reports is advantageous
- Ability to analyze complex IT challenges, propose innovative solutions, and drive continuous improvement in IT services.
- Strong organizational and documentation skills, ensuring accuracy and consistency in IT policies, reports, and service management records.
- Ability to work in a team environment, mentor junior IT staff, and foster a culture of innovation and compliance within the IT department.
- Strong knowledge of IT governance principles, regulatory requirements, risk management, and cybersecurity best practices. Experience with frameworks such as PMO Governance/framework
- Familiarity with IT infrastructure, cloud computing, cybersecurity, networking, and Mobile/web technologies. Hands-on experience with PMO tools is an advantage.
