Project Manager

Industry: Interior Design & Build / Commercial Fit-Out

Job Description

We are looking for an experienced and responsible Project Manager to oversee commercial interior design and fit-out projects from project commencement through to completion and handover.

The Project Manager will be responsible for managing project planning, site execution, subcontractors, budget, timeline, quality and client coordination to ensure projects are delivered successfully.

Key Responsibilities

1. Project Planning & Management

• Plan, coordinate and manage projects from commencement to completion.
• Prepare and monitor project schedules, work programmes and key milestones.
• Ensure projects are completed within the agreed time, cost and quality requirements.
• Identify potential project risks and implement appropriate solutions.

2. Site & Project Coordination

• Coordinate closely with Designers, Quantity Surveyors, Site Supervisors, subcontractors, suppliers and consultants.
• Monitor daily site progress and ensure works are carried out according to approved drawings, specifications and project requirements.
• Conduct regular site inspections and project meetings.
• Resolve site issues, technical matters and coordination problems promptly.

3. Cost & Budget Control

• Monitor project costs, commitments and variations.
• Work closely with the QS and Finance team to maintain proper cost control.
• Review and monitor Variation Orders (VO), progress claims and subcontractor
• claims.
• Ensure project expenditure remains within the approved budget.

4. Subcontractor & Supplier Management

• Coordinate and manage subcontractors and suppliers.
• Monitor their work quality, progress and compliance with project requirements.
• Ensure materials, manpower and resources are available according to the project
• schedule.
• Follow up on delays and take corrective action where necessary.

5. Quality & Safety

• Ensure all works comply with approved drawings, specifications and quality standards.
• Monitor workmanship and ensure defects are rectified promptly.
• Ensure site works comply with applicable safety requirements and site regulations.
• Coordinate authority, landlord and building management requirements where applicable.

6. Client & Consultant Coordination

• Act as the main point of contact for project-related matters.
• Maintain good communication with clients, consultants, landlords and relevant parties.
• Attend site meetings and provide regular project progress updates.
• Manage client expectations and resolve project issues professionally.

7. Project Documentation & Reporting

• Maintain proper project records, including drawings, site instructions, meeting minutes, progress reports, VO and project correspondence.
• Prepare regular project status and progress reports for management.
• Ensure proper project handover, testing, defect rectification and close-out documentation.

8. Project Completion & Handover

• Monitor final works, testing and commissioning where applicable.
• Coordinate defect inspections and ensure timely rectification.
• Ensure all outstanding works are completed before handover.
• Coordinate final handover and project close-out.