Projects, Partnerships & Grant Specialist (AIHQ - theaihq.net)

About AIHQ

AIHQ is a consulting, solutions, and training agency that helps organisations and professionals adopt AI tools to improve productivity, operations, and decision-making.

Beyond training, we work with clients to design, implement, and support AI-enabled solutions and workflows, combining advisory, project delivery, and enablement. Our work spans corporations, training providers, institutions, and partners, including initiatives supported by grants and structured programmes.

Our team consists of experienced consultants, project leads, and HRD-certified trainers focused on practical implementation and measurable outcomes.

Job Description

We are seeking a Projects, Partnerships & Grant Specialist to support the coordination and execution of client projects, partnerships, and grant-related initiatives.

This role is operational and coordination-focused, working closely with internal teams, external partners, and stakeholders to ensure projects are delivered smoothly and grant requirements are properly managed.

This position is suitable for someone who is organised, detail-oriented, and comfortable managing multiple moving parts across projects.

Key Responsibilities

Project & Programme Coordination

Support planning, coordination, and execution of consulting, solution, and training projects

Track timelines, deliverables, and project documentation

Coordinate schedules and communications between internal teams and external stakeholders

Partnerships Support

Assist in coordinating partnerships with training providers, institutions, and collaborators

Support onboarding and documentation for new partners

Act as a coordination point for partnership-related activities and communications

Grant & Compliance Support

Assist with preparation, submission, and tracking of grant applications

Support documentation, reporting, and compliance requirements

Coordinate follow-ups, reviews, and audits related to funded programmes

Administrative & Reporting

Maintain organised records for projects, partners, and grants

Prepare status updates, summaries, and internal reports

Support process improvements for project and grant workflows

Requirements

Strong organisational and coordination skills

Good written and verbal communication abilities

High attention to detail and ability to manage multiple tasks

Experience in project coordination, partnerships, grants, operations, or administrative roles is an advantage

Familiarity with consulting, training, or professional services environments is a plus

Comfortable working independently and collaboratively in a small, fast-moving team

Familiarity with digital tools (email, spreadsheets, documentation platforms); AI tools such as ChatGPT are a bonus but not mandatory

Industry

Business Consulting and Services

Employment Type

• Contract (with potential for extension or conversion based on performance)