Purchasing Coodinator - Melaka(Full time)

Key Responsibilities

1. Purchasing Execution

• Monitor ERP-generated purchase suggestions and take timely action to proceed with purchasing activities.
• Review purchasing requirements generated from the ERP system, production requirements, project requirements, and internal department requests.
• Prepare and issue Purchase Orders (PO) accurately and within the required timeline.
• Obtain supplier quotations and coordinate pricing, specifications, and delivery requirements.
• Follow up with suppliers on:
• Order confirmation
• Delivery schedule
• Outstanding Purchase Orders
• Shipment status
• Monitor open Purchase Orders and ensure suppliers meet committed delivery timelines.
• Escalate delayed deliveries or potential supply issues to the Procurement Manager.

2. Supplier Coordination

• Maintain effective communication with local and overseas suppliers.
• Coordinate supplier responses regarding quotations, orders, delivery status, and documentation.
• Support supplier performance monitoring by tracking delivery issues and supplier commitments.
• Assist in resolving purchasing-related issues such as:
• Late delivery
• Incorrect quantity
• Missing documentation
• Order discrepancies

3. ERP & Procurement Documentation

• Perform purchasing transactions within the ERP system.
• Maintain accurate purchase order information and supplier records.
• Ensure purchasing data is updated promptly.
• Maintain proper procurement documentation including:
• Supplier quotations
• Purchase Orders
• Order confirmations
• Delivery records
• Supplier correspondence

4. Delivery & Internal Coordination

• Coordinate with Warehouse, Production, Engineering, Project, Logistics, and Finance departments on purchasing status.
• Provide updates regarding supplier delivery commitments.
• Support urgent purchasing requirements when required.
• Ensure purchasing activities support production and project timelines.

5. Procurement Process Improvement

• Provide feedback and suggestions to improve purchasing workflow efficiency.
• Support ERP utilization improvement and procurement process digitalization initiatives.
• Assist in standardizing purchasing procedures and documentation.

Candidate Requirements

Education

Diploma or Bachelor's Degree in:

• Supply Chain Management
• Procurement
• Business Administration
• Logistics
• Operations Management
• Related disciplines

Working Experience

Must Have:

• 2–5 years of experience in Purchasing, Procurement, or Supply Chain coordination.
• Experience handling Purchase Orders, supplier coordination, and delivery follow-up.
• Experience using ERP systems for purchasing transactions.
• Good communication and coordination skills.

Preferred:

• Experience working in manufacturing, engineering, industrial products, semiconductor, oil & gas, or project-based companies.
• Experience handling imported materials or overseas suppliers.
• Familiarity with ERP purchasing modules.

Technical Skills

• Purchase Order processing.
• Supplier communication and follow-up.
• Procurement documentation control.
• Basic quotation comparison.
• ERP purchasing transactions.
• Microsoft Excel and Microsoft Office applications.

Personal Attributes

• Strong sense of ownership and responsibility.
• Good attention to detail.
• Proactive and able to follow up independently.
• Good time management and organization skills.
• Able to coordinate with multiple departments.
• Positive attitude and willingness to learn.
• Comfortable working in a fast-paced manufacturing environment.