R416593 Specialist, Meeting Compliance & Disclosure (Japanese Speaker)

Objectives of this Role

Our company's Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across our company's business divisions and markets.

The Global Meeting Compliance & Disclosure Specialist is responsible for overall preparation of the Transparency Reporting that are in line with all company's policies and guidelines. This role will manage Indirect Transfer of Value activities in supporting global markets Data Steward to comply with EFPIA & respective local country reporting guidelines. This role reports under the Cards, Meeting & Expense function, reporting to the Global Meeting Compliance & Disclosure Manager who is part of the Business Process Excellence Area of Practice under the Global Business Solutions.

Job Description and Responsibilities

Primary responsibilities for this role include, but are not limited to, the following:

• Data Management and Reporting:
• Perform data reconciliation between data source (Comet, Veeva) & reporting tool (Medispend) to ensure completeness & accuracy data for transparency reporting purpose.
• Perform data correction noted from reconciliation & review performed by data stewards.
• Prepare and submit accurate reports in compliance with local transparency regulations.
• Communication and Training:
• Communicate data validation output and compliance requirements to relevant business units and stakeholders.
• Provide training and support to data stewards on transparency reporting processes and requirements.
• Updates on upcoming & new enhancement in reporting tool.
• Process Improvement:
• Assist in the development and continuous improvement of Standard Operating Procedures (SOPs) related to transparency reporting.
• Identify opportunities for process enhancements and lead initiatives to improve efficiency.
• Stakeholder Engagement:
• Work closely with business units, finance, and compliance teams to ensure alignment on transparency reporting practices.
• Handle inquiries related to transparency reporting and provide guidance as needed.
• Demonstrate professionalism, meticulousness and attention to detail in dealing with colleagues, internal clients and suppliers
• Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested

Qualifications

Education:

• Bachelor's Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.

Skills Required:

• Minimum of 3 years of work experience in accounting or accounts payable or finance or business administration
• Intermediate MS Excel skills (Excel, Power Apps, Power BI, PowerPoint, SharePoint)
• Language requirements: Able to speak, read & write in
• English and Japanese
• Effective communication (internal & externally) skills both written and spoken in English
• Mandarin/Korean language as advantage (able to speak, read & write)
• Added advantage with skills: Lean Six Sigma, Marco, Power BI, Automation UI path
• Strongly detail oriented and process improvement orientation
• Basic understanding and practical knowledge of processes in finance
• Ability to work independently and collaboratively within a geographically disbursed team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness
• Strong communication, interpersonal, and organization skills required
• Positive and proactive attitude, can-do mindset, problem solving and analytical skills

Preferred:

• Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), Veeva, CVENT, Appian, Service Now.
• Experience working in a Big 4 or similar audit environment
• Ability to navigate through change or uncertainty
• Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
• Have a broad knowledge and understanding of most meeting types, be familiar with congresses/conventions, travel, and payments and be up to date on internal procedures, guidelines and policies within our company
• Experience in a global environment setup