Reception / Facilities Coordinator
Reception / Facilities Coordinator
JLLFresher
- Posted 15 hours ago
- Be among the first 10 applicants
Job Description
You will be reporting to the Regional FM and Your Responsibilities are:
- Provide high standards of front desk service, telephone and email communication.
- Responding to inquiries and resolving issues promptly
- Attend to employee inquiries and concerns regarding facility issues.
- Ensure all requests are timely met.
- Ensure the reception area, common spaces and meeting rooms are tidy and hazard free.
- Build relationships and be the JLL go-to person for stakeholders, associates, landlord and client.
- Ensure Client & stakeholders satisfaction through excellent facilities management as well as plan & support workplace engagement activities.
- Provide event & meeting room setup and catering requests support.
- Manage stationery & pantry supplies.
- Daily mailbox check. Liaise courier service.
- Create Work Orders (Corrigo platform). Ensure all Work Orders are sent out, closed and verified within SLA time frame.
- Complete monthly site inspection & vendor meeting (one per month) as assigned in Corrigo.
- Generate Monthly Operations Report.
- Manage Finance, PPM (52 weeks) and Operation trackers: ensure details are accurately updated and current.
- Ensure all EHS documents and vendors relevant documents are valid and facilitate the submission of vendors Permit to Work for client & landlord's approvals.
- Ensure vendors are compliant with JLL & client procurement processes and regulations as well as agreed contract.
- Ensure all contracts are monitored for validity and followed up accordingly.
- Procurement of ad hoc services or items when required.
- Work closely with JLL regional finance team on monthly accruals and budget management.
- Maintain a safe and secure workplace according to stipulated HSSE guidelines. Attend monthly EHS catchup meetings.
- Ensure escalation procedures and incident reporting procedures are implemented and maintained.
- Support client audits with accurate JLL facilities related documentation.
More Info
Key Skills
About Company
Skills:
Procurement, Budget Management, Facilities Management, Corrigo platform