Retail Operations Admin Executive

Kaimirra is a Malaysian luxury jewelry brand that transforms rare natural materials into distinctive wearable art. The brand specializes in ammolite, meteorite, and premium gemstones, creating pieces inspired by ancient terrestrial wonders and the vast mysteries of the cosmos. Each design is driven by craftsmanship, creativity, and a commitment to authentic provenance. Kaimirra offers a refined, story-rich collection that appeals to customers seeking unique, meaningful luxury. Team members join a growing brand that values artistry, integrity, and exceptional customer experiences.

JOB SUMMARY

You will be involved with the day-to-day retail operations, administration, procurement, inventory management, and event logistics. You will work closely with internal departments, suppliers (including overseas vendors), and logistics partners to ensure smooth operational execution.

KEY DUTIES

Operations & Coordination

• Oversee daily retail operations and ensure workflow efficiency
• Coordinate across retail, marketing, finance, warehouse, and vendors
• Support implementation of operational processes and improvements

Procurement & Supplier Management

• Manage procurement of packaging, display, and operational supplies
• Liaise with overseas suppliers on production, orders, and timelines
• Track production progress, shipments, and logistics arrangements
• Resolve supply and delivery issues with vendors and forwarders

Inventory Management

• Maintain accurate stock movement, replenishment, and records
• Conduct regular stock checks and inventory audits
• Ensure proper handling, storage, and security of jewellery/gemstones

Event & Logistics Support

• Support exhibitions, roadshows, and promotional events
• Coordinate event logistics, setup, manpower, and stock preparation
• Ensure smooth event setup and teardown

Reporting & Administration

• Prepare operational, inventory, and production reports
• Maintain documentation and stock reconciliation records

Team & Operational Support

• Ensure timely completion of operational tasks
• Assist during peak periods and events

Quality Control

• Inspect incoming jewellery, gemstones, and stock for quality and accuracy
• Maintain proper storage and display standards

JOB REQUIREMENTS

• Fresh graduates are welcome to apply
• Diploma or equivalent qualification
• 2-3 years experience in operations, retail, or administration
• Proficient in Microsoft Excel and operational systems
• Experience with inventory or POS systems is an advantage
• Strong organisational skills and attention to detail
• Able to work independently and under pressure
• Hands-on and willing to support operational and physical tasks
• Mandarin speaking is an advantage (to communicate with suppliers from China)
• Willing to travel for events and exhibitions
• Experience in jewellery/gemstones industry is a plus
• Physically fit for stock handling and event setup
• Immediate or short notice availability preferred