Sales Admin Executive (Mandarin Speaker)

Job Title: Sales Admin

Location: Balakong, Seri Kembangan, Selangor Darul Ehsan, Malaysia.

Type : Permanent

Language : Mandarin + English

Salary Packages:

Junior: RM 2,000 – RM3,000 (including Allowance)

Senior: RM 4,500 – RM 5,500 (Including Allowance)

Allowance: RM150 (transportation)

Working hours : Mon – Fri 8.00am – 5.30pm

We are seeking dedicated and detail-oriented Sales Administrators to support our growing sales team. This role is ideal for individuals who are proactive, organized, and committed to professional excellence.

This position is split into two distinct focus areas, each managed by a dedicated team member:

1. Data Management Role

Key Responsibilities:

Ensure accurate data entry and management within internal systems (e.g., product names, serial numbers, pricing, and customer details).

Maintain and regularly update sales records and customer databases.

Monitor and track sales targets; prepare precise monthly sales reports for management review.

Provide administrative support related to data and deliver analytical insights to assist the sales team.

2. Operations Support Role

Key Responsibilities:

Provide day-to-day operational support to the Head of Sales.

Prepare and issue sales quotations; assist in compiling company profiles, proposals, and tender documents.

Coordinate internal and external meetings (venue booking, material preparation, minute-taking, and follow-ups).

Manage travel arrangements, including flights, accommodation, and offsite meetings/events.

Act as a liaison for internal communications within the sales team to ensure workflow efficiency.

Respond to customer inquiries, manage email correspondence, and assist with operational tasks.

Support with expense claims, customer feedback, and ad-hoc administrative duties.

Requirements:

Candidate must possess at least Diploma or equivalent.

Minimum 3 years of working experience in secretarial or administrative position with knowledge in MS office (particularly in MS Excel);

Prefer candidate who can speak fluent English and Mandarin are preferred because the work needs candidates to interact with Mandarin-speaking customers.

Proficiency in SAP, Salesforce, and Microsoft Excel is essential.

Strong attention to detail and data accuracy.

Ability to work independently and meet deadlines.

Excellent organizational and multitasking skills.

Professional communication skills, both written and verbal.

Proactive and able to work in a fast-paced environment.

Applicants must be Malaysian citizen or possess relevant residency.

Must be willing to work at Balakong