Manage paperwork and documentation for property sales transactions at the sales gallery, including data entry, verification, and preparation of sales contracts and agreements.
Coordinate with the sales team to ensure accurate and timely processing of sales-related paperwork, such as purchase agreements, closing documents, and disclosures.
Assist sales staff in preparing commission claims by verifying sales data, calculating commissions and generating commission reports.
Maintain accurate and up-to-date records of property listings, sales activities, and client interactions using CRM software or databases.
Prepare and distribute sales-related documents, such as brochures, flyers, and informational materials, to clients and relevant parties.
Respond to client inquiries and requests regarding paperwork and documentation, providing assistance and information as needed.
Assist in the organization and execution of administrative tasks related to sales events, open houses, and promotional activities at the sales gallery.
Collaborate with internal teams, including marketing, finance, and operations, to ensure seamless coordination and support for administrative tasks.
Prepare sales reports, forecasts, and performance metrics specific to administrative functions for management review and analysis.
Provide administrative support to the sales team, including managing calendars, scheduling appointments, and preparing presentation materials.
Perform other ad hoc duties and assignments as directed by the management.
Requirements
Diploma/Degree in business administration, management or equivalent.
Minimum 2 years of relevant working experience, preferably within the property development industry.
Strong interpersonal and communication skills.
Ability to work independently with minimal supervision and handle multiple tasks in a fast-paced environment.
Self-motivated, committed and result-oriented.
Proficiency in Microsoft Office suite, including Excel, Word and Outlook.
Knowledge of Road Runner system is an advantage.
Willingness to work flexible hours, including weekends and holidays, as needed to support sales gallery operations.
