Sales Administrator

We are hiring on behalf of our client, a Japanese manufacturing company.

Location: Kulai (fully onsite)

Job Scope:

• Manage all order processing and timelines accurately for various regions, and verify documents such as invoices, delivery orders, shipping instructions, slitting job sheets, credit notes, and debit notes.
• Prepare and issue a wide variety of shipping documents, including quotations, proforma invoices, sales orders, purchase orders, tax invoices, packing lists, delivery orders, and Certificates of Conformance using the in-house system.
• Liaise with forwarding agents for import and export shipments and prepare the necessary documentation.
• Manage and maintain customer and inventory databases and records, and coordinate with internal and external teams to ensure the timely delivery of products to customers.
• Prepare Certificates of Analysis with delivery information for the QC team to update.
• Handle phone calls and email enquiries.
• Provide various administrative support to the sales team, including assisting with air ticket purchases, hotel bookings, and other ad hoc administrative duties.

Job Requirements:

• Degree/Diploma in Administration or a related field.
• Minimum 2 years of sales administration experience, including handling customs and shipping documents, tax invoices, and e-invoicing.
• Experience in a manufacturing environment.
• Fresh graduates with relevant internship experience are welcome to apply!