Sales Administrator (Tender & Sales Support)

Company Description

Condition Zebra is a leading Malaysian cybersecurity company that specializes in reducing cyber risks for businesses through a combination of advanced technologies and expert training. We help organizations strengthen their defenses against real-world threats by providing vulnerability assessment and penetration testing (VAPT), managed security services, compliance support, and awareness programs. Our mission is to protect what matters mostyour data, systems, and reputation.

Job Summary

We are looking for a detail-oriented Sales Administrator to support our Sales team in tender preparation, proposal management, and overall sales coordination. This role plays a key part in ensuring timely submission of tenders, accurate documentation, and smooth coordination between internal teams and clients.

Key Responsibilities

• Prepare and submit tender documents in compliance with requirements and deadlines
• Assist in preparing quotations, proposals, and service agreements
• Coordinate with internal teams (technical, finance, operations) for inputs and approvals
• Maintain and update CRM, sales pipeline, and client records
• Track tender submissions, proposals, and follow-ups
• Manage documentation including contracts, company profiles, and certifications
• Liaise with clients, vendors, and partners on administrative matters
• Support invoicing, PO verification, and payment follow-ups
• Monitor upcoming tender opportunities and support business development activities

Requirements

• Diploma/Degree in Business Administration, Marketing, or related field
• 13 years of experience in sales admin / tender management (preferred)
• Strong organizational and coordination skills
• Good attention to detail and ability to meet deadlines
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Experience with e-procurement portals is an advantage