Sea Freight Billing

Position: Sea Freight Billing

Industry: Freight Forwarding

Work Location: Taman Perindustrian Bukit Jelutong, 40150 Shah Alam, Selangor

Work arrangement: Onsite

Employment Type: 6 months contract with PERSOL

Salary: RM3,000 - RM3,500 (based on experience & skills)

Key Responsibilities

• Prepare and generate accurate shipment invoices through CargoWise (CW1) and ensure compliance with customer agreements and company SOPs.
• Verify and reconcile billing information against supporting operational and shipping documentation.
• Coordinate closely with Operations, Sales, Finance, vendors, customers, and overseas offices on billing-related matters.
• Ensure timely invoicing and invoice release in accordance with company KPIs and customer requirements.
• Review and update shipment costing, operational charges, and supplier invoices within CargoWise and WebCost systems.
• Process credit notes, profit-sharing requests (PRS), and Cash on Delivery (COD) requests when required.
• Verify vendor and intercompany invoices and resolve billing discrepancies promptly.
• Respond to billing-related queries and disputes from customers and overseas offices.
• Maintain accurate billing records and upload supporting documents into electronic documentation systems (eDoc).
• Monitor customer quotation validity and coordinate updates with Sales teams.
• Support monthly reporting requirements and ensure billing deadlines are consistently met.
• Ensure compliance with customer-specific billing procedures, global operational standards, and corporate governance policies.
• Participate in process improvement initiatives and special projects as assigned.

What We're Looking For

• Minimum 1 year of experience in: Sea Freight Billing, Freight Forwarding Billing, Logistics Billing, Accounts Receivable & Shipping Coordination
• Experience within the Freight Forwarding, Shipping, Logistics, or Supply Chain Industry is highly preferred.
• Familiarity with CargoWise (CW1), WebCost, or similar freight forwarding systems is an added advantage.
• Good understanding of freight forwarding documentation, shipment costing, and invoicing processes.
• Strong Microsoft Excel, Word, PowerPoint, and Outlook skills.
• Excellent attention to detail and strong analytical skills.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Strong communication and stakeholder management abilities.

Why Join Us

• Join a globally recognized logistics and freight forwarding organization.
• Gain valuable exposure to international shipping and freight billing operations.
• Work closely with Operations, Finance, and overseas network offices.
• Enhance your expertise in CargoWise, freight costing, invoicing, and logistics finance processes.
• Excellent opportunity for professionals looking to grow within freight forwarding and logistics operations.