Secretary cum PA to HOD

Founded in 1964, BDO in Malaysia is one of the five largest professional services firm providing Audit & Assurance, Advisory, Tax and Business Services & Outsourcing (BSO) to businesses ranging from established multinational conglomerates to growth-oriented organisations, whether public or private.

BDOs distinctive reputation is built upon our commitment to all our stakeholders that what matters to them, matters to us. And in building a successful business, a culture of people is the centerpiece of our business Because Relationships Matter. This really resonates with us and is supported by four main components: People, Development, Purpose and Recognition.

People - We create a supportive and collaborative environment build on trust.

Development - We are committed to nurture our people to grow professionally and personally. We simply believe Your Career Our Journey.

Purpose - We empower our people to make a positive difference in our organisation for themselves.

Recognition - We have a strong local presence under the network of a growing global BDO organisation and a credible brand.

Overview

The Secretary cum Personal Assistant to HOD plays a key role in providing administrative support to the Senior Audit Partners daily operations. The ideal candidate will have a proven track record of assisting C-suite executives in a dynamic, fast-paced environment, and will possess outstanding communication, organisational, and time management skills.

Key responsibilities

• Provide full secretarial and administrative support to the Head of Audit, which includes managing calendars, scheduling meetings, preparing agendas, taking accurate minutes, and coordinating travel and logistics
• Prepare, manage, and organize correspondence, reports, presentations, and other documents with accuracy and timeliness
• Maintain strict confidential matters with the utmost tact, discretion, and professionalism
• Act as a liaison between the Head of Audit and internal teams, clients, and external stakeholders, ensuring clear and professional communication at all times
• Undertake ad-hoc assignments and provide general support to management as required

Education and professional skills / knowledge

Experience & Education:

• Preferably candidates with Certificate/Diploma in relevant field or equivalent
• Minimum 3 years of working experience in secretarial and office administration, preferably supporting senior management
• Prior experience in a professional services or corporate environment will be an added advantage

Other skills:

• Proficient with Microsoft Office applications
• Strong command of both written and spoken English and Bahasa Malaysia
• Pleasant personality with excellent interpersonal and communication skills
• Highly organised and detail-oriented, with strong time management skills and the ability to prioritise tasks effectively to meet deadlines
• Tactful, responsible, and mature, with the ability to handle sensitive and confidential information with discretion

Thank you for your application. We will review your application and reach out to you as soon as you have been shortlisted for an interview. Due to the massive applications we received, only shortlisted candidates will be contacted. Thank you.

For more job opportunities, please visit our BDO Careers Page:

https://www.bdo.my/en-gb/careers/career-opportunities

Submit your application now to our BDO Careers Link:

https://forms.gle/hMxVgMtHbpFbnJ587