Secretary - Mydin HQ

Key Responsibility:

• Manage the Director's daily schedule, meetings, and calendar arrangements.
• Coordinate and organize meetings for internal and external parties.
• Arrange and book flights, accommodation, and visa for business or personal travel.
• Maintain proper filing systems and ensure documents are updated and organized.
• Provide administrative and secretarial support for daily activities.
• Remind the Director of important meetings, tasks, and deadlines.
• Handle business communications and assist in preparing correspondence when required.
• Manage seasonal gift hampers and greeting cards for business associates.
• Assist the company and commercial team in organizing company events when required.
• Maintain and update petty cash, credit card records, and cheque documentation.
• Ensure penthouse cleanliness, arrange groceries, and coordinate lunch when necessary.
• Perform ad-hoc tasks, projects, or duties assigned by the Director from time to time.

Requirement

• Diploma or Degree in Business Administration, Secretarial Studies, or related field.
• At least 2–3 years of experience in secretarial or administrative roles.
• Good organizational and time management skills.
• Good communication and writing skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Able to handle confidential information with professionalism.