Senior Admin Executive (Open to relocation)

Adecco's client, a well-established multinational company, is seeking a proactive and detail-oriented Senior Administrative Executive to support the smooth running of administrative and facility-related operations at their manufacturing site. This role requires a hands-on individual with strong organizational skills and prior experience managing site administration and facility coordination.

Key Responsibilities

• Support the day-to-day administrative operations at the manufacturing site, ensuring efficiency and compliance with company standards.

• Coordinate facility-related services, including maintenance, security, transportation, cleaning, and office operations.

• Assist in managing employee dormitories and canteen operations, maintaining hygiene, safety, and comfort for staff.

• Liaise with contractors, vendors, and service providers to ensure timely delivery of quality and cost-effective services.

• Track and process administrative expenses, vendor invoices, and assist in budget monitoring.

• Maintain and update administrative documentation, records, and standard operating procedures (SOPs).

• Support employee welfare activities, travel arrangements, and logistics coordination for site staff.

• Ensure adherence to health, safety, and environmental regulations within the site.

• Provide administrative support to management and assist in coordinating internal communications and events.

Requirements

• Diploma or Bachelor's degree in Business Administration, Management, or a related field.

• Minimum 3-5 years of experience in administrative or facility coordination, preferably in a manufacturing or plant environment.

• Experience liaising with vendors and managing site-related services such as canteen, transportation, or accommodation.

• Strong communication, coordination, and multitasking abilities.

• Good command of English and Bahasa Malaysia; Mandarin proficiency is an advantage.

• Independent, reliable, and able to thrive in a fast-paced, hands-on work environment.

Desired Skills and Experience

Office & Administrative Management

Facilities & Vendor Coordination

Site Operations Support

Budget Tracking & Expense Control

Employee Welfare & Logistics Coordination

Canteen & Dormitory Administration

Procurement & Vendor Negotiation

Health, Safety & Environment (HSE) Compliance

Record Management & SOP Maintenance

Team Collaboration & Communication

Microsoft Office Suite (Excel, Word, PowerPoint)

Problem Solving & Multitasking