Support the Manager in end-to-end Group Administration functions.
Prepare procurement working papers, including needs analysis, cost-benefit analysis, ROI, vendor comparison, risk assessment, and approval documentation.
Coordinate RFQ/RFP processes, vendor due diligence, evaluation, and recommendations.
Ensure procurement compliance, proper documentation, and audit readiness.
Plan and manage office-related projects such as renovations and fit-outs, covering scope, budget, timeline, and quality.
Coordinate with contractors and landlords, and oversee permits, safety compliance, and site works.
Manage variation orders (VO), project handover, and account closing.
Oversee facilities and workplace operations, including maintenance, service contracts, SLAs (if any), vendor performance, space planning, office services, and parking bays.
Key Requirements
Degree in any discipline, preferably in Business Administration, Business & Office Management, or Accountancy.
Minimum 3 years working experience in administration and asset management.
Strong competencies in project management, procurement, commercial acumen, facilities and workplace operations, fleet management, problem-solving, data reporting, communication, and documentation.
Strong sense of ownership, accountability, attention to detail, integrity, and compliance.
Collaborative, service-oriented, and improvement-driven mindset.
Technical literacy, including the ability to read layout plans, BOQs, and basic electrical and mechanical drawings.
Contract management knowledge, crisis coordination, and fleet optimization skills.
