Senior Administrative & Travel Desk

Job Description

The Senior Executive will play a vital role in our Administrative & Travel Desk, reporting directly to the General Admin Manager. She will be responsible for providing efficient management and administrative support to the VP and his management team, ensuring a well-organized and productive office environment. This role requires a proactive and detail-oriented individual who can effectively manage multiple tasks and prioritize accordingly.

Qualifications and Experience:

• Diploma or Bachelor Degree in Business Administration, Hospitality, Tourism, Office Management, or a related field.
• Relevant experience in administration, corporate travel, hospitality, customer service or office coordination.
• Experience in handling flight bookings, hotel and transportation arrangements is preferred.
• Good working knowledge of AI, Microsoft Outlook, Word, Excel and Power Point.
• Good command of written and spoken English, Bahasa Malaysia and Chinese.
• Ability to communicate in Mandarin is compulsory.
  
  

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity – Create an Environment of Trust

Collaboration – Innovate Through the Sharing of Ideas

Accountability – Own the Process and the Outcome

Respect – Recognize the Value in Everyone

Enthusiasm – Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Responsibilities

• Provide comprehensive administrative support to the General Admin Manager and the DN-Ipoh-G&A Administrative department.
• Handle office administration tasks, including but not limited to, managing correspondence, maintaining records, and organizing files.
• Support purchasing activities by assisting with vendor communication, order processing, and inventory management.
• Coordinate travel arrangements for employees, including flight bookings, hotel reservations, and transportation.
• Welcome and assist visitors, ensuring a positive and professional experience during their visit.
• Manage meeting room bookings, set up audio/visual equipment, and provide necessary support for meetings and events.
• Assist with event planning and execution, ensuring a seamless experience for attendees.
• Maintain a clean and well-organized office environment, including basic facilities management.
• Liaise with external vendors and service providers to ensure timely delivery of services.
• Perform other ad-hoc duties as assigned by the General Admin Manager.
  
  

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Hospitality, Tourism, Office Management, or a related field.
• Minimum 3 years of relevant experience in administration, corporate travel, hospitality, or office coordination.
• Experience in handling flight bookings, hotel reservations, and transportation arrangements is highly preferred.
• Proficient in using AI, Microsoft Outlook, Word, Excel, and PowerPoint.
• Excellent command of written and spoken English, Bahasa Malaysia, and Chinese.
• Ability to communicate fluently in Mandarin is a must.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent interpersonal and communication skills, with a customer-centric approach.
• Attention to detail and a proactive problem-solving attitude.
• Ability to work independently and as part of a team, with a positive and professional demeanor.
  
  

About Us

Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.

About The Team

Coherent Malaysia (formerly known as II-VI Incorporated) began operations in 2001 through the incorporation of Finisar Malaysia with 300 headcounts, now employs over 3000 employees. Ipoh's assembly and test site for optical components, transceivers, and wavelength management equipment, remains committed to the expansion of Coherent Corporation, accelerated by the growth of next generation products to meet the increasing demands for network bandwidth and data storage.

Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

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