Senior Analyst, Corporate Administration

Job Summary

Provide comprehensive administrative and operational support by overseeing facilities management, asset and contract administration, and workplace safety and health (HSE) functions to ensure efficient office operations, a safe and compliant working environment, and a well-governed administrative framework that supports organisational effectiveness, continuity, and compliance.

Job Description

• Manage and maintain contract databases and administrative records, ensuring accuracy, completeness, and audit readiness to support governance and oversight.
• Oversee and coordinate building and facilities management, ensuring a safe, functional, and well-maintained workplace environment.
• Manage admin related procurement and administer invoice tracking and payment processes for HR and administrative matters, ensuring accuracy, timeliness, and compliance with financial controls.
• Manage and control the full asset lifecycle, ensuring accurate records, proper verification, and compliance with asset management policies.
• Lead and implement workplace safety and health (HSE) programmes, ensuring compliance with OSH regulations and a safe working environment.
• Develop, implement, and manage administrative policies, procedures, and services, including office administration, meeting support services, refreshment arrangements, facilities, cleaning services, and vendor management, ensuring operational continuity, cost-effectiveness, service quality, and compliance with organisational requirements.
• Conduct and oversee workplace safety inspections, audits, and risk assessments (HIRARC), ensuring identification and mitigation of risks.
• Investigate and manage workplace incidents and near misses, ensuring root cause analysis and implementation of corrective and preventive actions.
• Plan and coordinate safety training, awareness initiatives, and emergency preparedness activities to ensure workforce readiness.
• Maintain and ensure the integrity of OSH documentation and statutory records, ensuring accuracy and compliance with legal requirements.
• Support and coordinate internal and external audits related to administrative and HSE functions, ensuring audit readiness and closure of findings.
• Actively contribute to process improvement initiatives, providing feedback and supporting implementation of enhancements while building technical expertise and improving team effectiveness.

Job Requirements

• Minimum 5 years of experience in administrative operations, facilities management, asset and contract administration, and workplace safety and health (HSE).
• Bachelor's degree in Business Administration, Facilities Management, Office Management, Operations Management, or any related field.
• Professional certifications in Occupational Safety and Health (e.g., SHO/OSH Coordinator certification) or Facilities Management are an added advantage.
• Strong understanding of administrative governance, facilities and vendor management, asset lifecycle management, financial administration processes, and occupational safety and health (OSH) regulations and compliance requirements.
• Demonstrates strong organisational skills, attention to detail, and ability to manage multiple operational processes, documentation, and compliance requirements effectively.
• Exhibits effective stakeholder management, vendor coordination, communication, planning and coordination, problem-solving, and continuous improvement mindset in managing administrative and facilities operations.