Senior Assistant Manager, Senior Management Office

• Executive Leadership Support and Office Management Support members of the Executive Leadership Team in managing institutional commitments, priorities and engagements.
• Manage calendars, appointments, meetings, official visits and stakeholder engagements.
• Coordinate local and overseas travel arrangements and itineraries.
• Track action items and ensure timely follow-up of matters requiring leadership attention.
• Coordinate and quality-check briefing materials for leadership review.
• Support preparation of executive presentations, talking points and communication materials.

• Project Management and Organisational Coordination Lead and coordinate projects assigned by the Executive Leadership Team or Head, Plans and Admin Section.

• Develop project plans, timelines and implementation schedules. Coordinate stakeholders across departments and corporate functions to achieve project objectives.
• Track deliverables, risks and dependencies.
• Prepare progress updates, reports and recommendations for leadership review.
• Support implementation of organisational priorities and transformation initiatives.

• Executive Governance and Planning Support Support executive governance platforms including Staff Group, leadership meetings, strategic retreats and management forums.
• Coordinate preparation and submission of briefing papers, reports and presentations.
• Maintain governance records, action trackers and decision logs.
• Monitor progress and follow-through of leadership decisions and institutional priorities.

• Digital Transformation and AI-Enabled Productivity Leverage Microsoft 365, Copilot and AI-enabled tools to improve productivity and service delivery.

• Identify opportunities for automation and process improvement.
• Support development of dashboards, trackers and digital solutions for executive office operations.
• Champion digital innovation and adoption of technology within the Senior Management Office.
• Promote data-informed decision-making and modern ways of working.

• Administration and Resource Stewardship Support procurement, budget administration and contract-related matters.
• Assist with manpower, establishment and resource planning activities.
• Support audit, compliance and records management requirements.
• Coordinate office-wide administrative and operational matters.

Requirements

• Degree in business administration
• 5 years of working experience in administrative and secretary role.
• Experience in healthcare industry will be an added advantage.

We regret that only shortlisted candidates will be notified.
GMP Recruitment Services (S) Pte Ltd | EA License: 09C3051 | EA Personnel: Arcus Ang | Registration No: R1985843

By submitting your application for this position, you consent to the collection, use, and disclosure of your personal data by GMP Recruitment Services (S) Pte Ltd and its recruitment partners, for the purpose of i) employment facilitation and ii) data and statistical analysis. You may find out more information on the PDPA policies at GMP Recruitment Services (S) Pte Ltds website