Job Description

WHY JOIN US

We practice a vibrant & energetic office culture.
We provide opportunities for career advancement within the company.
Good performance is always rewarded accordingly.

JOB RESPONSIBILITIES:

Join our dynamic Company Secretarial Department as a Senior Associate, where you will play a key role in ensuring statutory and corporate compliance for the Group. This position involves maintaining accurate records, preparing essential documentation, coordinating high-level meetings, and supporting the Company Secretary in delivering efficient secretarial services. The ideal candidate is a highly organised professional with excellent communication skills and a strong understanding of company secretarial practices.

What You'll Do:

Statutory Compliance & Record Keeping

Maintain and update statutory registers and records for the Group in compliance with applicable laws and regulations.
Prepare and file statutory documents with relevant regulatory authorities accurately and on time.
Ensure confidentiality and proper management of sensitive corporate documents.

Meeting Coordination:

Plan, organise, coordinate, attend and record minutes, where necessary, at high-level meetings, including Shareholders and Board of Directors meetings.
Compile and distribute meeting papers, agendas, and minutes in a timely manner.
Liaise with executive secretaries of Directors and the Chief Executive Officer to ensure seamless meeting arrangements.
Efficiency in minutes writing will be an added advantage.

Documentation & Reporting:

Draft reports, resolutions, and other corporate documents to support compliance and governance requirements.
Assist in preparing annual reports and other regulatory submissions.

Departmental Support:

Act as the Department Administrator, supporting operational efficiency and workflow management.
Provide administrative and secretarial support to Company Secretaries in discharging their duties.

Process Improvement:

Identify opportunities to streamline secretarial processes and enhance service delivery.
Stay updated on changes in corporate governance and regulatory requirements to ensure compliance.

REQUIREMENTS:

Who You Are:

Experience:

Minimum 5 years of relevant experience in company secretarial services or a legal firm, with a proven track record in statutory compliance and corporate governance. Experience in handling foreign companies will be an advantage.
Experience coordinating high-level meetings and working with senior stakeholders is highly desirable.

Education & Certifications:

Diploma or degree in Corporate Administration or a related field.
Professional qualification (e.g., ICSA/CGQP or equivalent) is an advantage.

Technical Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with company secretarial software (e.g., CRS, MBRS, MYDATA, e-info, XBRL) is a plus.

Soft Skills:

Excellent written and verbal communication skills, with proficiency in English.
Strong interpersonal skills, with the ability to engage professionally with senior executives and stakeholders.
Exceptional planning, organisational, and time-management skills, with a keen sense of urgency to meet deadlines.
Mature, pleasant demeanour with a commitment to delivering high-quality, service-oriented work.
Ability to handle multiple tasks under pressure while maintaining confidentiality and attention to detail.

Key Competencies: