Senior Contracts Officer (M&E) is responsible for executing contract management functions. Ultimately, you will be monitoring all aspects of contractual matters while ensuring regulatory compliance and mitigating contractual risks.
- Prepare contract cost analysis/plan/breakdown based on design drawings, engineering estimates, materials required and labour involved.
- Review adequacy of tender drawings, specifications and work programmes including production of tender and contract document.
- Coordinate procurement strategy and scheduling Sub-Contract work tender package.
- Monitor and plan the Tender Calling and Tender Evaluation for designated work packages of subcontractors/suppliers.
- Prepare tender report comprised of technical and commercial analysis and assessment for subcontractor recommendation.
- Review and check the measurement on drawings and prepare bill of quantities.
- Verify Letter of Award (LoA) / Supplementary LoA.
- Prepare and monitor budget for all stages of projects.
- Review Change Control Forms (CCFs) for all variation works including pricing in cost impact.
- Monitor all relevant documents submitted by the subcontractors to ensure they are fully substantiated, accurate and in accordance with the requirements.
- Verify and evaluate all Sub-Contract Variation Orders and Extension of Time claims.
- Communicate regularly with Contract Manager and other departments on any commercial and contractual issues and respond timely to all correspondence.
- Verify, populate and compile all spreadsheets, track data and contractual key issues for management reports/information/updates.
- Highlight or refer any contractual and cost issues for resolution by adhering to the communication line at Section's and Department's levels.
- Monitor all Sub-Contract key access handover date, completion date, EOT and LADs issues.
- Participate actively in meetings and keep the team updated with the latest information.
- Assist in the preparation of Standard Operating Procedures (SOPs) for post-contract administration and create/improvise templates for section or departmental use.
- Verify Sub-Contract Interim Claims including issuance of Interim Payment Certificate (IPC) of subcontractors under Sub-Contract Claim Evaluation and Certification.
- Assist with Upstream Claim submission.
- Verify, evaluate and determine the Sub-Contract Sum Account for Sub-Contract works.
- Deal with internal and external parties with mutual respect and professionalism.
- Understand and committed to the company's mission, values, goals and department charter.
Requirements
- Degree in Quantity Surveying, Mechanical, Electrical or other equivalent fields
- Minimum 10 years of working experience in contractual environment related to construction, engineering and infrastructure works.
- Proven experience as Senior Officer/Executive specialising in quantity surveying and contract/claim management or equivalent.
- Experience in managing claims for downstream (Subcontractors) and upstream (Clients).
- Possess professional certificate if any (e.g. BQSM, RISM, RICS, CIOB)
- Solid knowledge in pre- and post-contract management, drawing measurement, engineering estimates and cost analysis/budget
- Able to handle Variation Orders (VOs), Extension of Time (EOT) claims and other contractual key issues
- High level of presentation and narrative skills
- Strong skills in negotiating and setting up procurement strategy
- Good communication and interpersonal skills
