JOB PURPOSE
- The Corporate Secretary role assists in company secretarial matters, legal documentation, and compliance activities to ensure smooth and efficient management of the company's corporate and legal functions.
ROLES AND RESPONSIBILITIES
- Assist in preparing and maintaining company records, registers, and statutory filings in compliance with ACRA and CCM requirements.
- Assist in preparing board resolutions, meeting minutes, and other company secretarial documents for review and approval.
- Support in drafting, reviewing, and organizing contracts, agreements, and legal correspondence.
- Maintain a database of legal and corporate documents, including contracts, licenses, and trademarks, and track renewal and expiry dates.
- Conduct simple legal or regulatory research and assist in preparing summaries or reference materials when required.
- Liaise with regulators, external company secretaries, auditors, and relevant authorities on corporate or legal matters.
- Coordinate with internal departments to ensure documentation and activities comply with corporate governance, data protection, and company policies.
- Provide administrative support such as scheduling meetings, preparing reports, and managing confidential records and correspondence.
- Perform other ad-hoc administrative or support tasks as assigned.
REQUIREMENT
- Candidate must possess at least a Diploma or Degree in Law, Business Administration or equivalent.
- Prerequisite experience in legal or corporate secretarial roles will have an advantage.
- Strong organizational skills with attention to detail and accuracy.
- High level of confidentiality, professionalism, and teamwork.
- Good written and verbal communication skills in English.
