Senior Executive Assistant

Company Description

theDesk is a pioneer in Hong Kong's co-working space industry, redefining collaborative environments since 2016. With spaces in Hong Kong and Shanghai, totaling 116,000 square feet, theDesk provides opportunities for businesses and individuals to grow through community-driven interaction. By fostering collaboration, sharing insights, and developing innovative ideas, theDesk enables its members to achieve business success and personal growth. Our spaces are designed to offer the support and resources necessary to help members focus on their goals and future opportunities.

Role Description

This is a full-time, hybrid role based in Kuala Lumpur for a Senior Executive Assistant. Responsibilities include providing executive-level administrative support, managing calendars and schedules, preparing expense reports, coordinating correspondence, and ensuring efficient office operations. The Senior Executive Assistant will also handle sensitive information with discretion, liaise with internal and external stakeholders, and contribute to improving organizational efficiency.

Qualifications

• 5-7 years experience in executive support, office/admin ops, or BD coordination
• Integrity, ability to maintain confidentiality and handle sensitive information with professionalism.Good business etiquette when representing leadership
• Strong communication skills in both written and verbal (English & Chinese), with the ability to liaise effectively across diverse teams and stakeholders
• Well-organized, proactive, and comfortable switching between tasks
• Competent in Google Workspace and Microsoft Office. Project management tools is a plus.
• Familiarity with property, architecture, hospitality services, and/or operations-heavy sectors is a plus