The Senior HR Executive is responsible for supporting and executing key Human Resource functions, particularly in Training & Development, Payroll Administration, and HR Data Analysis. The role ensures smooth HR operations, compliance with company policies and statutory requirements, while also providing insights through HR reporting and analytics to support business decisions.
Key Responsibilities
1. Training & Development
- Coordinate and manage employee training programs, onboarding sessions, and learning initiatives.
- Liaise with internal departments and external training providers on training arrangements and schedules.
- Maintain training records, attendance, evaluation reports, and HRDC claim documentation.
- Monitor training effectiveness and prepare post-training analysis or reports.
- Support employee development initiatives and competency improvement programs.
- Assist in organizing employee engagement and awareness programs when required.
2. Payroll Administration
- Support end-to-end payroll processing to ensure timely and accurate salary payment.
- Verify attendance, overtime, leave, claims, and payroll-related data before payroll submission.
- Ensure compliance with statutory requirements including EPF, SOCSO, EIS, PCB, and other relevant regulations.
- Prepare payroll reports, reconciliation, and payroll-related documentation.
- Handle employee inquiries related to payroll, benefits, and statutory deductions.
3. HR Data Analysis & Reporting
- Maintain and update HR databases, employee records, and manpower information accurately.
- Prepare HR reports and dashboards related to headcount, turnover, absenteeism, recruitment, training, and payroll data.
- Analyze HR trends and provide insights to support management decision-making.
- Support manpower planning and workforce tracking activities.
- Ensure accuracy and integrity of HR data within HR systems and reports.
- Assist in process improvement initiatives through data tracking and reporting analysis.
Requirements
- Bachelor's Degree in Human Resource Management, Business Administration, or related field.
- Minimum 4–6 years of HR experience, preferably with exposure in payroll, training coordination, and HR reporting/analytics.
- Familiar with Malaysian Employment Act and statutory requirements.
- Good knowledge of HR systems and Microsoft Excel (Pivot Table, VLOOKUP, reporting).
- Strong analytical skills and attention to detail.
- Good communication and interpersonal skills.
- Able to work independently and manage multiple tasks within deadlines.
- Experience in manufacturing or fast-paced environment is an added advantage.
- Exposure to HRIS systems such as Workday, or payroll systems.
- Strong reporting and presentation skills.
