SENIOR EXECUTIVE, PROCUREMENT

Key ResponsibilitiesProject Coordination1.
Coordinate equipment arrangements for new outlet
openings, revamp,
relocations projects.2.
Prepare and monitor equipment delivery and installation
schedules according to project timeline.3.
Ensure
equipment is ready before the scheduled delivery and installation dates.Stakeholder Management1.
Liaise with internal stakeholders, including Project,
Operations, Store Maintenance, Warehouse, Finance,2.
Coordinate with equipment suppliers, and project teams to ensure
smooth project execution.3.
Communicate
project updates, changes, and potential issues to relevant stakeholders.4.
Follow
up with all parties to ensure tasks are completed within the agreed timeline.Equipment Planning and Arrangement1.
Coordinate equipment requirements based on approved
outlet layouts, equipment specifications, and operational needs.2.
Verify equipment quantities, dimensions,
specifications, and installation requirements.3.
Arrange new equipment purchases, recycled equipment
transfers, and inter-outlet equipment movements where applicable.Delivery and Installation Management1.
Monitor supplier delivery schedules and installation
progress for each outlet.2.
Coordinate with project teams ensure outlet sites are ready to receive
equipment and installation. 3.
Follow up on missing, damaged, or defective equipment
and ensure corrective action is taken.Documentation and Reporting1.
Maintain updated equipment lists, project trackers,
delivery schedules.2.
Coordinate with the QS team for each outlet™s purhase requisition (PRs) to ensure
timely issuance of purchase
orders (POs), and follow up
asset movement forms, delivery orders, and other relevant documentation.3.
Maintain accurate equipment records for new outlets,
renovations, transfers, and recycled equipment.4.
.Provide
regular project status updates to management and highlight outstanding issues
requiring attention.Cost and Resource Coordination1.
Monitor equipment-related costs, delivery charges,
installation fees, and other project expenses.2.
Coordinate with Stakeholder to ensure the necessary approvals and documentation
are obtained.3.
Identify opportunities to reuse existing equipment and
improve cost efficiency without compromising operational requirements.
RequirementsDiploma
or degree in Business Administration, Supply Chain Management, Project
Management, or a related field.Experience
in project coordination, procurement, retail operations, equipment management,
or supplier coordination is preferred.Strong
communication, coordination, and stakeholder management skills.Good organizational skills
with the ability to manage multiple projects and deadlines simultaneously.Able
to work independently, follow up proactively, and resolve issues effectivelyExperience in retail outlet
opening projects, equipment buying,
or facilities coordination will be an advantage