Senior Finance Specialist

Job Title: Finance Specialist

Location: Petaling Jaya

Department: Finance

Reports to: Finance Manager

Employment Type: Full-time

Job Overview:

As a Finance Specialist at Time Charge N Go, you will be responsible for managing financial operations and ensuring the company's financial health as we scale our infrastructure and operations nationwide. This role has a strong Accounts Payable focus, with additional responsibilities spanning financial reporting, compliance, and procurement support. You will work closely with senior management and cross-functional teams to keep vendor payments, financial records, and reporting running smoothly to support the company's growth.

We welcome candidates from finance backgrounds in engineering, construction, or other infrastructure/capital-project-driven industries.

What You'll Do:

Accounts Payable

• Manage the end-to-end accounts payable process - verifying, processing, and recording supplier invoices accurately and on time.
• Match invoices against purchase orders (POs) and delivery/service confirmations to ensure accuracy before payment.
• Prepare and schedule payment runs (bank transfers, cheques) in line with vendor payment terms and cash flow planning.
• Reconcile vendor statements, follow up on discrepancies, and maintain good working relationships with suppliers.
• Monitor AP ageing and proactively follow up on outstanding items to avoid payment delays.
• Maintain proper documentation and filing of invoices, POs, and supporting records to support a clean audit trail.
• Liaise with procurement and operations teams to resolve invoice discrepancies (pricing, quantities, delivery terms).

Procurement and Inventory Management

• Support procurement activities, including sourcing, supplier evaluation, and price negotiation for goods and services required for operations and infrastructure projects.
• Monitor and manage inventory for site-related components, spare parts, and other critical operational items to maintain optimal stock levels.
• Collaborate with the operations and installation teams to forecast inventory needs based on project timelines and growth plans.

Financial Reporting and Analysis

• Assist in preparing monthly, quarterly, and annual financial reports, including profit & loss statements, balance sheets, and cash flow statements.
• Support the analysis of financial data to assist in cost optimisation strategies.
• Ensure accuracy and completeness of financial records in compliance with accounting standards and company policies.
• Support financial forecasting and budgeting activities to assist with the Annual Operating Plan (AOP) submissions for the Time Group.

Audit, Compliance, and Taxation

• Assist in preparing schedules and documentation for external audits.
• Coordinate with external auditors during year-end audits, ensuring smooth audit processes and timely completion.
• Ensure compliance with local and international financial reporting standards, tax laws, and regulatory requirements.
• Liaise with tax agents for basic documentation and filings under guidance.

Financial Systems and Process Improvement

• Assist in evaluating, recommending, and implementing financial systems and tools to enhance reporting accuracy and operational efficiency.
• Continuously review and improve financial and procurement processes to support scalability and internal controls.

Qualifications:

·       Bachelor's degree in finance, Accounting, Business Administration, or a related field.

·       Minimum of 3–5 years of experience in financial management, with at least 2–3 years of prior experience in external or internal audit is highly preferred, with exposure to financial reporting, compliance, and internal controls.

·       Strong knowledge of accounting principles, financial regulations, and industry standards.

·       Proficient in financial software (e.g., Zoho, Xero, or ERP systems).

·       Excellent analytical and problem-solving skills, with a keen eye for detail.

·       Strong communication and interpersonal skills, with the ability to clearly present financial data and insights to both financial and non-financial stakeholders.

·       Ability to work independently and collaboratively in a fast-paced, dynamic environment.

Preferred Qualifications:

·       Experience in the electric vehicle (EV) charging or renewable energy, engineering or construction sectors.

·       Master's degree in finance or an MBA with a focus on finance.

·       Professional certifications such as CFA, CPA, or ACCA.

·       Strong understanding of financial modeling and analysis tools.

·       Ability to work in a fast-paced environment and manage multiple priorities.

Interested candidate can apply via above job application or send the resume at [Confidential Information]