Senior Human Resources Administrator

NOV

Senai, Malaysia

5-8 Years

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Posted 17 hours ago
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Job Description

Job Description

DUTIES & RESPONSIBILITIES:

Policy and Procedures
Act as a subject matter expert on HR processes, policies, and procedures.
Partner closely with business units, managers, and management to implement corporate HR strategies and ensure compliance with employment regulations.
Develop and execute HR strategies aligned with business objectives.
Ensure adherence to employment laws and support HR/EA/ILO/ISO audits.
Initiatives and Projects
Lead HR and business-related projects or initiatives that impact business operations and culture.
Conduct regular on-site visits to provide HR advisory support, engagement sessions, and collect employee feedback.
Manage ad-hoc HR assignments and assist with HR-related reporting when required.
HR Reports
Prepare and submit accurate HR reports in a timely manner to the HR Manager.
Income Tax Administration
Manage E-Pin registration and E-filing processes for foreign workers.
Coordinate with supervisors and department heads for completion of tax-related documentation.
Support expatriate tax clearance processes and liaise with relevant authorities (IRB).
Handle documentation and communication for worker repatriation and tax compliance.
Employee Engagement
Develop and implement employee engagement, wellness, and retention initiatives.
Conduct exit interviews, manage offboarding processes, and ensure accurate employee movement announcements.
Identify talent gaps and recommend strategies for workforce development.
Serve as an Emergency Responder for HR-related urgent matters.
Contract & Hostel Management
Oversee contract negotiations between vendors and management.
Manage hostel tenancy renewals, inspections, and utility tracking.
Verify vendor invoices, maintain updated hostel lists, and ensure compliance with facility standards.
Liaise with hostel wardens and vendors to resolve issues promptly.
Grievance, Disciplinary & Industrial Relations
Handle employee grievances and disciplinary actions in compliance with Employment and Industrial Relations Acts.
Conduct domestic inquiries and support inquiry panels with necessary documentation.
Manage employee counseling, performance improvement plans, and resolution of disputes.

Qualifications & Experience

Bachelor's degree in human resources, Business Administration, or a related discipline.
Minimum 5-8 years of HR Generalist experience, preferably in a manufacturing environment.
Strong knowledge of Malaysian Employment Law and HR best practices.
Experience managing large blue-collar workforces.
Excellent communication skills in English (verbal and written).
Proficient in Microsoft Office applications.
Demonstrated ability to manage multiple priorities in a fast-paced environment.