Senior Manager - Admin - Malaysia

Job Summary:

We are looking for an experienced Site Lead – Facilities, Security & Administration to lead end‑to‑end site services at our pharmaceutical manufacturing facility in Malaysia. This role is critical to ensuring GMP‑compliant infrastructure, robust security, efficient administration, and an exceptional employee experience. This position serves as the single point of accountability for all non‑production operations at the site and plays a key role within the site leadership team.

Job Description:

Facilities & Infrastructure:

• Lead IFMS Soft operations including buildings, workspaces, housekeeping, waste management, landscaping, cafeteria & pantry services.
• Ensure GMP / cGMP, PIC/S and NPRA compliance.
• Work with Central Engineering team and support preventive maintenance, asset lifecycle management, and utilities reliability.
• Support site expansions, capital projects, upgrades, and validation activities.
• Lead facilities readiness during regulatory and customer audits.

Security:

• Own site security operations: man‑guarding, access control, CCTV, visitor / vendor management, and perimeter security.
• Manage incident response, investigations, and emergency preparedness.
• Liaise with local authorities and emergency services.

Administration & Workplace Services:

• Oversee front office, transport & fleet, vendor onboarding, consumables, and logistics.
• Manage canteen, welfare, events, and employee services.
• Ensure high standards of hygiene, service quality, and workplace experience.

Compliance, EHS & Risk:

• Partner with Quality and EHS teams to ensure compliance with OSHA Malaysia, fire safety, and environmental norms.
• Drive site risk assessments, safety audits, and compliance documentation.

Leadership & Vendor Management:

• Lead and develop facilities, security, and admin teams.
• Manage vendors, contracts, SLAs, budgets, and cost optimization initiatives.
• Act as a core member of the site leadership team.