Position Overview
As a key member of the Project Integration Division (PID), the Senior Manager, Planning & Controls plays a pivotal role in ensuring that all strategic and large-scale capital projects at PTP are executed efficiently, on time, and within scope and budget.
This role is accountable for:
- Developing and maintaining integrated project schedules and plans.
- Driving project performance reporting and controls.
- Safeguarding proper documentation, reporting, and compliance to project management frameworks.
- Providing data-driven insights to senior management for effective decision-making.
The position directly manages the Reporting and Document Control Section and provides leadership, coaching, and direction to ensure high-quality project governance and delivery standards.
Key Responsibilities
A. Master Scheduling & Planning
- Lead the development and maintenance of master project schedules (civil, infrastructure, equipment, and studies) to ensure accurate, reliable, and up-to-date timelines.
- Collaborate with Project Managers to develop baseline schedules, forecasts, and recovery plans; identify risks and opportunities for improvement.
- Establish integrated schedules using Microsoft Project (or Primavera) that consolidate activities, durations, milestones, and interdependencies across internal divisions and external contractors/consultants.
- Develop and maintain dashboards (e.g., in Power BI) for monitoring project progress, costs, and schedules, enabling data-driven decision-making by senior management.
- Ensure cross-functional alignment by collaborating with other divisions (Operations, Engineering, Facilities, HSSE) and relevant external stakeholders.
B. Project Controls & Governance
- Define and manage cost and schedule baselines using Earned Value Management (EVM) principles; implement robust controls to monitor actual vs. planned performance.
- Work closely with the Contracts Section to align financial tracking with project milestones, ensuring accurate budget and payment control.
- Conduct variance analysis and recommend corrective actions to keep projects within approved scope, cost, and timeline.
C. Documentation & Reporting
- Oversee all project documentation, ensuring systematic archiving, version control, accessibility, and backup procedures.
- Champion digital tools and systems for documentation to enable a single source of truth for all project-related data.
- Prepare and deliver periodic project reports (weekly, monthly, quarterly) for stakeholders, senior management, and external parties (regulatory bodies, auditors, etc.).
D. Project Management Framework
- Serve as the custodian of PID's Project Implementation Framework (PIF), based on PMBOK methodology, ensuring compliance and continuous improvement.
- Lead initiatives to review, refine, and enhance the framework to align with PTP's evolving needs and industry best practices.
- Provide training and mentorship to internal teams to build project management competencies.
E. Leadership & Team Development
- Directly manage a team of 24 staff, providing guidance, coaching, and performance feedback.
- Promote a culture of accountability, innovation, and continuous improvement within the team.
- Drive professional development and knowledge-sharing to strengthen project governance capabilities across the division.
F. Other Responsibilities
- Ensure compliance with safety regulations and PTP's HSSE standards during project planning and execution.
- Stay abreast of emerging project management tools, technologies, and practices that can improve efficiency.
- Undertake other tasks and responsibilities as assigned by the Head of Division.
Requirements & Qualifications
- Education: Bachelor's Degree in Civil, Mechanical, Electrical, Structural Engineering or related discipline.
- Experience: Minimum 10 years in project management, planning, or controls within infrastructure, construction, manufacturing, or related industries (port experience is advantageous).
- Certifications: Project Management Professional (PMP) is mandatory; additional certifications (Primavera, PRINCE2, etc.) are advantageous.
- Technical Skills:
- Strong proficiency in MS Project or Primavera.
- Advanced MS Excel and MS Office Suite skills.
- Hands-on experience with Power BI for data visualization preferred.
- Familiarity with electrical networks, building services, and infrastructure systems is an added advantage.
- Leadership Skills: Proven track record of leading teams, building collaboration, and managing stakeholders at senior levels.
- Soft Skills:
- Excellent organizational and analytical abilities.
- Strong presentation, communication, and negotiation skills in English and Malay.
- High resilience, adaptability, and problem-solving skills.
Why Join Us
- Opportunity to lead high-impact, large-scale infrastructure projects at one of the world's leading ports.
- Exposure to multi-disciplinary projects and collaboration with global stakeholders.
- Strong emphasis on professional growth, training, and career development.
