Senior Purchasing Executive

Job Functions:

• Issue Purchase Orders (POs) promptly and ensure all POs are properly acknowledged by suppliers.
• Negotiate the most favorable payment terms and Incoterms for the company.
• Source new suppliers in accordance with customer specifications to achieve competitive pricing.
• Obtain a minimum of three quotations for effective price comparison.
• Review purchasing exposure and highlight potential risks to the Sales Team for follow-up actions.

Job Responsibilities

• Manage the full spectrum of the purchasing process, including PO processing, supplier liaison, monitoring, follow-up, and expediting deliveries.
• Ensure all purchasing activities and deliverables adhere to agreed schedules and milestones.
• Monitor goods received to ensure compliance with specifications and coordinate replacements with vendors for any rejected items.
• Collaborate closely with internal departments to ensure purchased products meet business requirements.
• Manage material inventory and perform inventory planning and stocking activities.
• Coordinate with Warehouse and Shipping teams on shipping arrangements, import/export documentation, and delivery schedules to ensure timely and smooth deliveries.
• Monitor PO acknowledgements and take appropriate corrective or escalation actions when required.
• Conduct product research and identify, evaluate, and onboard new suppliers and vendors.
• Source materials, goods, products, and services while negotiating cost-effective contracts and purchasing terms.
• Perform inventory inspections and initiate replenishment activities as necessary.
• Carry out any other duties assigned by superiors as required from time to time.

Job Requirements

• Bachelor's degree in Business, Logistics, Supply Chain Management, or a related field.
• Minimum of 5 years of relevant working experience in purchasing or procurement.
• Proficiency in relevant procurement, ERP, or inventory management software.

Skills:

• Strong negotiation and supplier management skills.
• Good understanding of Incoterms, shipping terms, and international trade practices.
• Ability to analyze quotations, costs, and inventory data effectively.
• Strong coordination and communication skills across cross-functional teams.
• Detail-oriented with strong problem-solving and follow-up capabilities.
• Ability to work independently, manage priorities, and meet deadlines in a fast-paced environment.