Overall job objectives:
To support the Purchasing Department in sourcing and procurement activities for ready stock beverages. Responsible for supplier negotiations, cost optimization, inventory coordination, and ensuring strict compliance with all industry-related regulations, including licensing, customs, and excise requirements, to secure timely and efficient supply for the business.
Core responsibilities:
Supplier & Procurement Management
- Source and evaluate suppliers for beverage products under distribution.
- Handle negotiations to achieve cost savings and favorable terms.
- Maintain accurate and up-to-date supplier records.
- Build and maintain strong relationships with suppliers while ensuring compliance with industry regulations.
PurchasingOperations
- Process and monitor purchase orders to ensure timely delivery of ready stock items.
- Liaise with internal departments (sales, warehouse, logistics) to understand procurement needs.
- Coordinate with warehouse and logistics teams to manage stock replenishment efficiently.
Documentation & Compliance
- Ensure procurement documentation is accurate, complete, and audit ready.
- Monitor and comply with licensing regulations, excise duty, and customs requirements.
- Stay updated with regulatory changes and restrictions affecting the wholesale beverage industry.
- Ensure all purchases adhere to company policies and standard operating procedures.
Report & Analysis
- Prepare purchasing reports, supplier evaluations, and cost-saving analysis.
- Track and report on procurement performance and market trends impacting pricing and availability.
Requirements:
- Bachelor's Degree/Diploma in Supply Chain, Business Administration, or related field.
- Minimum 35 years of purchasing/procurement experience, preferably in FMCG, beverages, or wholesale distribution.
- Strong knowledge of ready stock procurement processes.
- Familiarity with licensing requirements, customs, excise duty, and regulatory compliance within the alcohol industry.
- Good negotiation, communication, and vendor management skills.
- Strong analytical ability for cost analysis and reporting.
- Proficient in Microsoft Office and purchasing/ERP systems.
- Detail-oriented, organized, and able to work under pressure during peak seasons.
- Able to work independently while supporting the overall Purchasing Department.
