Senior Shipping Executive (12-month contract)

Gutor is a leading international manufacturer of UPS systems for industrial applications. The company has been in business for over 75 years and has a proven track record of delivering high-quality products and services. Gutor's products are designed to meet the demanding needs of industries such as oil & gas, petrochemical, chemical, nuclear, and transportation. The company also has a global presence with over 700 employees in more than 30 countries and branches in Brazil, China, India, Malaysia, Mexico, Saudi Arabia, the United Arab Emirates, and the U.S.A to name a few.

Gutor is committed to providing its customers with the best possible support. The company has a team of experienced engineers and technicians who are available to help with any problems that may arise.

Key Responsibilities

Shipping Operations:

• Handle inbound and outbound shipments, including courier tracking and updates.
• Plan and coordinate import/export shipments via sea and air freight.
• Manage Letter of Credit (LC) documentation and ensure timely submission.
• Order and coordinate packing materials (e.g., wooden crates) based on shipment specifications.
• Track outbound shipments and maintain accurate tracking sheets.
• Monitor delivery timelines and resolve delays or issues proactively.

Documentation & Compliance:

• Prepare and issue delivery orders, invoices, shipping marks, and other related documents.
• Ensure compliance with customs regulations, import duties, sales tax, and relevant authorities (e.g., MIDA, CJP2).
• Maintain accurate records and ensure all documentation is audit-ready.

Coordination & Communication:

• Liaise with freight forwarders, customs agents, and internal teams to ensure smooth logistics flow.
• Communicate effectively with stakeholders to provide shipment updates and resolve issues.

Continuous Improvement:

• Identify opportunities to streamline shipping processes and reduce costs.
• Support logistics projects and initiatives as assigned.

Qualifications:

• Diploma or Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field.
• 5 - 7 years of relevant experience in shipping or logistics operations.
• Strong command of English (written and spoken).
• Proficient in Microsoft Office; SAP knowledge is a plus.
• Familiarity with international shipping regulations, Incoterms, and LC documentation.
• Understanding of customs procedures, import/export duties, and local regulatory bodies.