Senior Talent Acquisition Specialist

About the Role

We are looking for a passionate and proactive HR professional to join our growing HR team based in Kota Damansara.

If you enjoy building relationships, partnering with stakeholders, and contributing to the growth of a business, this role offers excellent exposure and the opportunity to make a meaningful impact.

The successful candidate will be appointed as Executive or Senior Executive level depending on qualifications and relevant experience.

Key Responsibilities:

Talent Acquisition

• Manage the full recruitment lifestyle, including sourcing, screening, interview coordination, offer preparation, and onboarding.
• Partner closely with hiring managers to understand workforce requirements and provide recruitment support and advice.
• Source candidates through job portals, social media, employee referrals, and other recruitment channels.
• Build and maintain a strong talent pipeline for current and future hiring needs.
• Deliver a positive candidate experience throughout the recruitment process.
• Support employer branding and recruitment initiatives to strengthen our talent attraction efforts.

HR Operations

• Ensure a smooth onboarding experience for new employees by aligning them with company culture, including getting ready the onboarding materials such as company laptop, company phone, company shirts, company namecards etc.
• Oversee HR systems, maintain accurate employee / HR records, and prepare HR analytics.
• Provide HR support for employee lifecycle processes, from hiring to exit.
• Address employee concerns, grievances, and conflicts effectively.
• Plan and drive employee engagement initiatives that reinforce company values and a strong positive workplace culture to boost morale and productivity by organizing monthly Townhall, monthly TGIF events, team-building activities, workshops, and cultural programs.
• Ensure HR policies comply with labor laws and company regulations.
• Support in implementing workplace policies related to diversity, equity, and inclusion (DEI).
• Perform ad hoc tasks as and when required.

Office Administration

• Oversee daily office operations and ensure a well-maintained working environment.
• Coordinate with external vendors to manage the overall office maintenance related matters, including fire systems, lift systems, cctv systems, copier machines, cleaning services, and etc.
• Manage office supplies, including source, plan, purchase and control of stationery, pantry and toiletries supplies.
• Fully in charge of monitoring the validity of company operation related licenses, such as renewal of yearly business license, building insurance, etc.
• Fully in charge of the company car usage including managing the maintenance of company vehicles, such as scheduled maintenance servicing and routine car wash arrangements.
• Process daily office operation related monthly invoices to ensure on time payment by performing information checking, which included the monthly payment for company wifi, telco, office maintenance servicing, etc.
• Handle correspondence, document filling, and administrative reporting.
• Support management with ad hoc administrative tasks as required.

Key Requirements:

• Degree in Human Resources, Business Administration, or equivalent qualifications.
• Minimum 3 years of relevant HR experience with exposure to end-to-end recruitment with the ability to independently manage recruitment and HR operations.
• Experience in Recruitment Agency or Headhunter Firm will be an added advantage.
• Strong knowledge of HR policies, labor laws, and compliance.
• Good communication and problem-solving skills.
• Ability to multitask and work collaboratively across departments.
• Able to work under pressure and tight deadlines.
• Detail-oriented, organized, and able to handle confidential information.
• Proficiency in Google Workplace, Odoo System, and Human Resources Information System (HRIS) will be an added advantage.