Special Officer

Job Purpose

The role of the Special Officer within the Group Health, Safety, Security, Environment and Sustainable Development Division is multifaceted and pivotal to the organisation's overall success. Tasked with providing indispensable administrative and research support to the Chief and Senior Leadership, the Special Officer operates at the intersection of strategic planning, project execution and meticulous record-keeping. With a keen focus on maintaining confidentiality, the Special Officer is entrusted with handling highly sensitive reference documents.

Beyond administrative functions, this role requires a passionate commitment to driving Prasarana's journey towards excellence in Health, Safety, Security, Environment & Sustainable Development (HSSE & SD). The Special Officer actively engages in diverse activities, including benchmarking, health assessments, data analytics, investigations and continuous improvement initiatives. As a valued member of the team leadership, the Special Officer plays a significant role in shaping Prasarana's standing as a leader among Government-Linked Companies (GLCs) in HSSE & SD in Malaysia.

Challenges

• Working in difficult situations, meeting tight deadlines or at short notice, and occasionally on weekends and public holidays.
• Delivering through others, many of whom are outside own function and have different priorities and focus.
• Looking at various data and information and translating them into meaningful insights and developing actions or recommendations.

Key Accountabilities

1. Strategic Planning and Advisory

• Provide strategic feedback to the Division's leadership, contributing to the formulation and execution of key initiatives.

2. Executive Support

• Offer high-level executive support to the Division head, ensuring seamless communication, coordination and efficient workflow.

3. Policy Development and Implementation

• Contribute to the development, implementation and enhancement of policies within the Division, aligning with organisational goals.

4. Stakeholder Engagement

• Cultivate and maintain effective relationships with internal and external stakeholders, fostering collaboration and partnership.

5. Project Management

• Oversee and manage strategic projects within the Division, ensuring timely delivery and alignment with organisational objectives.

6. Decision Support

• Provide decision support by conducting research, analysing data and presenting insights to aid in informed decision-making.

7. Performance Monitoring and Reporting

• Develop and implement systems for monitoring the Division's performance, generating regular reports for leadership review.

8. Conflict Resolution

• Facilitate conflict resolution and address operational challenges within the Division, promoting a harmonious working environment.

9. Budget Oversight

• Manage and oversee the budgetary aspects of the Division, ensuring prudent financial management and resource allocation.

10. Continuous Improvement

• Identify opportunities for process improvement, innovation and efficiency within the Division, fostering a culture of continuous learning.

11. Compliance and Risk Management

• Ensure adherence to regulatory requirements, risk management protocols and ethical standards within the Division.

12. Professional Development

• Stay informed about industry trends, best practices and relevant advancements, and facilitate professional development opportunities for Division staff.

Job Requirements

• Bachelor's Degree in Engineering, Occupational Safety & Health, Environmental Science, Business Administration, Public Policy, or related disciplines. Master's Degree and/or professional certifications (e.g., Ts., Project Management, Corporate Governance) are an added advantage.
• Minimum 8 years of relevant experience in HSSE, operations, corporate strategy, governance, or executive office functions.
• Experience supporting senior management, board/management committees, and cross-functional projects is preferred.
• HSSE governance, regulations, and compliance requirements

Mandatory Requirement:

• Candidates must possess a valid Safety and Health Officer (SHO) registration with the Department of Occupational Safety and Health (DOSH), Malaysia.