Job Description

The Supply Chain Sr. Executive / Assistant Manager is responsible for managing purchase orders, sales orders, inventory tracking, and logistics coordination (especially with export and import functions across both regional and HQ offices). Your mission is to provide excellent administrative support to ensure smooth supply chain operations for our regional office in Indonesia, from origination of order to fulfillment. A key business model for us involves purchasing and importing from our HQ in Malaysia and therefore you will be working closely with suppliers, vendors, and internal teams (in both Indonesia and Malaysia) to optimize order fulfillment, minimize stock discrepancies, and improve overall efficiency.

Key Responsibilities:

Product Performance Management & Reporting

Oversee overall product performance and market movement to continuously refine demand planning strategies.
Monitor raw material market trends to provide insights on pricing and supply stability.
Monitor international product life cycles and ensure strict adherence to cross-border regulatory standards.
Perform market research to identify new products and suppliers to ensure cost effectiveness and high quality sourcing.
Develop and implement sales forecasting models to align market demand with production capacity.
Prepare monthly reporting on key supply chain metrics for management review.

Purchase Oder & Sales Order Management

Lead end-to-end purchase order execution and inventory management to support regional distribution.
Generate and process purchase orders for raw materials based on production and operational requirements.
Issue sales orders upon confirmed sales transactions and ensure proper documentation.
Liaise with suppliers to confirm order details, delivery schedules, and address potential delays.

Logistics & Shipment Coordination

Plan and coordinate inbound and outbound shipments with the Export & Import team to ensure on-time delivery.
Track international shipments and proactively follow up to prevent delays.
Work closely with vendors to monitor production progress and ensure timely order fulfillment.

Inventory & Warehouse Management

Support inventory tracking to prevent overstocking or stock shortages.
Execute stock transfers in the system, ensuring accurate system updates and proper documentation.
Collaborate with the Warehouse team to ensure efficient stock movement and order accuracy.

Cross-Departmental Collaboration

Work closely with Sales, Finance, and Warehouse teams to align supply chain operations with business needs.
Assist in resolving supplier and logistics challenges to ensure smooth operations

Other Responsibilities

Perform any reasonable ad-hoc administrative tasks assigned by management as needed.

Key Requirements:

Education: Degree in Supply Chain, Logistics, Business Administration, or a related field.
Experience: 3-5 years of experience in supply chain, procurement, logistics or manufacturing operations.
Strong analytical capabilities with proficiency in forecasting techniques and spreadsheet tools.
Strong communication and coordination skills.
Proven ability to negotiate with suppliers and manage vendor relationships.
Excellent organizational skills with the ability to coordinate cross-functional international teams.
Familiarity with SAGE ERP (not necessary but an advantage) and Microsoft Excel for order and inventory tracking.

Why Join Us: