About the Role
We're looking for a
Technical Communications Coordinator to support our labelling and documentation processes for regulatory submissions and product launches. You'll play a key role in managing and coordinating product labels, artwork, and documentation - ensuring they meet all regulatory, quality, and brand standards.
This role is perfect for someone detail-oriented, highly organized, and confident working with technical documentation, artwork proofing, and cross-functional teams.
Key Responsibilities
1. Label & Documentation Management
- Support the Technical Communications team with daily operational tasks (e.g. updating, creating, and maintaining product labelling records in Windchill or similar systems).
- Review, proof, and approve product labels and Instructions for Use (IFUs).
- Maintain and update the master list of labels, ensuring traceability and accuracy.
- Prepare monthly reports for web publishing and internal tracking.
2. Artwork & Specification Development
- Create and update label artwork, ensuring compliance with legal and regulatory standards.
- Work closely with cross-functional teams (Marketing, Regulatory, Manufacturing, Supply Chain, and QA) to meet project timelines.
- Track feedback, manage approvals, and document changes following internal quality processes.
- Support procurement specifications and print-ready artwork development.
3. Continuous Improvement
- Participate in process improvement projects to enhance documentation workflows.
- Ensure all work complies with internal quality, safety, and regulatory requirements.
- Provide input to improve systems, templates, and procedures for consistency and quality.
Who You Are
You're a meticulous, proactive communicator who enjoys working with structured processes and creative visual elements. You take ownership of your work and thrive in a regulated, documentation-heavy environment.
What You'll Need
Required Skills:
- Strong attention to detail and accuracy.
- Excellent organization and time management skills.
- Ability to work independently and manage multiple priorities
- Good communication and stakeholder management skills.
- Analytical thinking and problem-solving mindset.
Preferred Skills (added advantage):
- Experience with pre-press, packaging, or artwork coordination with around 2-4 years of experience with Bachelor certification in related field (minimum).
- Familiarity with controlled document environments (e.g. medical device, pharma, or FMCG).
- Hands-on experience with Adobe Illustrator and InDesign.
- Knowledge of document or product lifecycle management systems (e.g. Windchill, SAP, or similar).
Why Join Us
- Be part of a global medical technology leader committed to improving lives.
- Work with a supportive and collaborative team culture.
- Opportunities to develop skills in regulatory documentation, labelling, and design coordination.
- Competitive remuneration and flexible working options.
