Temporary Administrative Assistant

To be responsible for the smooth running of the printing machine in the Reprographic Department. To print all non-examinations materials such as letters to parents, flyers, leaflets and to clip according to the request. Ensure the safe-keeping of all the examination materials.

KEY RESULTS AREAS/ RESPONSIBILITIES

• To record all worksheets/ teaching materials/ documents before / after printing that are sent in for photocopying

• To check, monitor and request for the stock of printing materials, papers, cartridge required in the photocopy and printing process.

• To be in charge of printing all non-examination materials such as letters to parents, student work-sheets, and Daily Monitoring Forms and any other printing of school documents (such as flyers and leaflets) as requested and approved by relevant department

• To assist in handling of incoming and outgoing telephone calls from the main key phone system especially when Receptionist is on leave i.e. medical, annual, emergency, etc.

• To carry out any other duties/instructions as and when required by the Principal /Head of Section/Head of Department from time to time

MINIMUM ACADEMIC/PROFESSIONAL QUALIFICATION

• SPM / STPM Holder

RELATED EXPERIENCE

• 1-2 years of working experience especially in the Exam Unit in any education institution or any admin job

COMPETENCIES (KNOWLEDGE, SKILLS & ABILITIES)

• Computer skills

• Able to communicate with all levels of staff

• Time management especially during examinations preparation

COMPETENCIES (BEHAVIOURAL)

• Ability to maintain confidentiality of information

• People oriented, sensitive and respect others

• A team player