Trade Finance Document Analyst - Document Checker (Penang)

Description

• The Specialist Examination of Documents is responsible for the independent, compliant, and timely handling of sections of the export L/C process guided by the operating procedures, guidelines, policies, practices, code of conduct and standards imposed by the Company/Group.
• To equip oneself with sound knowledge of UCP / ISBP / Incoterms and relevant current update of Letters of Credit, related ICC publications, opinions and position papers.
• To ensure appropriate examination of documents / managing document-related correspondence and passing on possible queries to the competent TSC staff (refers particularly to document discrepancies)
• To clarify document discrepancies with the opening / presenting bank and initiates response to the respective opening / presenting bank where required/needed promptly in order to protect the interest of our clients at all times.
• Diligently escalates such lapses in examining and processing to the respective Team Head for close monitoring.
• Ensure the productivity targets set are duly met efficiently/accurately and processing turnaround standards are achieved within the own area of responsibility.
• Ensuring teamwork within the unit/department and organization are closely fostered at any one time.
• The observance of the bank's requirements with respect to Compliance, AML, KYC and reputational risk issues (first level check) is indispensable in the daily course of his activities.

Responsibilities

• Examining documents in line with approval authorities (amount decision possibly by Team Lead / Team Head)
• Preparing the dispatch letter including specification of discrepancies in CoDOKA
• If necessary, coordinating the handling of discrepancies with the TSC / the opening bank. Ideally, he makes the further handling (familiarity with regional particularities)
• Calling in Support Compliance in the event of system-induced segregations or when becoming aware of a possible Compliance infringement in any other manner

Key Measurable :

• Achieves the processing turnaround standards as stipulated in the Service Level Agreement between the processing unit and clients.
• Meeting and/or exceeding the productivity standards and competency in terms of processing efficiency and accuracy of output.
• Support the implementations and initiatives carried out by the Management and Company/Group
• Contributing ideas for improvement on processes, workflow etc. to the Management.

Formal Education :

University degree or Commercial School Graduate preferred

Specialist Knowledge :

• Familiarity with national and international transaction management and documentary business
• Familiarity with country specifics
• Familiarity with business principles, operating guidelines, relevant rules, particularly of the current UCP
• Good command of English and possibly of another foreign language (French, Spanish)
• Completed commercial training (e.g. banker) would be beneficial
• Knowledge in common rules and standards (e.g. UCP, ISBP, Incoterms, URR) would be beneficial
• Good knowledge in English language (spoken and written)
• Further language skills are preferred
• Knowledge of country-specific characteristics preferable
• Proficient use of MS Office Suite

Characteristics :

• Analytical skills
• Capacity for teamwork
• Ability to work in a deadline driven environment
• Flexibility to shift-work if required
• Interest to work in a new and developing organization
• Interest to develop new processes
• Strong learner
• Willingness to learn on the job

Skills and Qualifications

• Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or equivalent.
• Must have at least 5 year(s) of working experience in the related field is required for this position.
• Required Skill(s): Good command of English language - spoken and written.
• Must be equipped with UCP, ISBP, Incoterms and URR and the relevant and current updates of Letters of Credit, related to ICC publications, opinions and position papers.
• Knowledge of country-specific characteristics is preferred.
• Preferably Senior Executive specialized in Banking/Financial Services or equivalent.
• Preferably candidate who is a Certified Documentary Credit Specialist (CDCS)