Training Administrator Executive

Short Role Summary:

Our client are looking for a Training Administration Executive to join their team and play an important role in ensuring our training programmes run smoothly and effectively.

This is a great opportunity for candidates with experience in training coordination, HR administration, L&D or event coordination who are looking to further develop their career in a dynamic corporate environment.

Job Descriptions:

• Manage and maintain the annual training calendar, ensuring programmes are scheduled and coordinated effectively.
• Coordinate end-to-end training logistics, including venue arrangements, training materials, equipment, refreshments and other requirements.
• Liaise with internal stakeholders, trainers and external training vendors to ensure training sessions are well organized.
• Manage procurement, purchase orders, invoices, payments and vendor coordination related to training activities.
• Monitor and manage training budgets and department expenses, ensuring expenses are properly recorded and within budget.
• Maintain accurate training records, attendance, participant information and supporting documentation.
• Prepare and update training dashboards, reports and tracking files for management review.
• Track training attendance, completion and compliance status to ensure employees meet the required training requirements.
• Support trainers in preparing training materials, participant lists, feedback forms and evaluations.
• Coordinate post-training activities, including training evaluations, feedback collection and documentation.
• Assist in organising training events, workshops, engagement activities and other L&D initiatives.
• Ensure training administration processes are carried out efficiently and accurately.
• Monitor the company's annual training compliance rate and follow up with relevant departments where necessary.
• Provide general administrative support for the Learning & Development / HR team when required.

Job Requirements:

• Bachelor's degree in business administration, Human Resources, Management or a related field.
• 2–4 years of relevant experience in training administration, L&D, HR administration, event coordination or a similar role.
• Good working knowledge of Microsoft Office, particularly Excel and PowerPoint.
• Experience in preparing reports, dashboards and tracking records will be an advantage.
• Strong coordination and organizational skills with good attention to detail.
• Good communication and interpersonal skills, with the ability to work effectively with employees, trainers and external vendors.
• Able to manage multiple tasks, deadlines and stakeholders in a fast-paced environment.
• Proactive, responsible and able to work independently with minimal supervision.
• Candidates with strong administrative and coordination experience who are keen to build a career in Learning & Development are encouraged to apply.