Description

The Specialist Examination of Documents is responsible for the independent, compliant, and timely handling of sections of the export L/C process guided by the operating procedures, guidelines, policies, practices, code of conduct and standards imposed by the Company/Group.
To equip oneself with sound knowledge of UCP / ISBP / Incoterms and relevant current update of Letters of Credit, related ICC publications, opinions and position papers.
To ensure appropriate examination of documents / managing document-related correspondence and passing on possible queries to the competent TSC staff (refers particularly to document discrepancies)
To clarify document discrepancies with the opening / presenting bank and initiates response to the respective opening / presenting bank where required/needed promptly in order to protect the interest of our clients at all times.
Diligently escalates such lapses in examining and processing to the respective Team Head for close monitoring.
Ensure the productivity targets set are duly met efficiently/accurately and processing turnaround standards are achieved within the own area of responsibility.
Ensuring teamwork within the unit/department and organization are closely fostered at any one time.
The observance of the bank's requirements with respect to Compliance, AML, KYC and reputational risk issues (first level check) is indispensable in the daily course of his activities.

Responsibilities

Examining documents in line with approval authorities (amount decision possibly by Team Lead / Team Head)
Preparing the dispatch letter including specification of discrepancies in CoDOKA
If necessary, coordinating the handling of discrepancies with the TSC / the opening bank. Ideally, he makes the further handling (familiarity with regional particularities)
Calling in Support Compliance in the event of system-induced segregations or when becoming aware of a possible Compliance infringement in any other manner

Key Measurable :

Achieves the processing turnaround standards as stipulated in the Service Level Agreement between the processing unit and clients.
Meeting and/or exceeding the productivity standards and competency in terms of processing efficiency and accuracy of output.
Support the implementations and initiatives carried out by the Management and Company/Group
Contributing ideas for improvement on processes, workflow etc. to the Management.

Formal Education :

University degree or Commercial School Graduate preferred

Specialist Knowledge :

Familiarity with national and international transaction management and documentary business
Familiarity with country specifics
Familiarity with business principles, operating guidelines, relevant rules, particularly of the current UCP
Good command of English and possibly of another foreign language (French, Spanish)
Completed commercial training (e.g. banker) would be beneficial
Knowledge in common rules and standards (e.g. UCP, ISBP, Incoterms, URR) would be beneficial
Good knowledge in English language (spoken and written)
Further language skills are preferred
Knowledge of country-specific characteristics preferable
Proficient use of MS Office Suite

Characteristics :

Candidate must possess at least Bachelor's Degree/Post Graduate Diploma/Professional Degree in Finance/Accountancy/Banking or equivalent.
Must have at least 5 year(s) of working experience in the related field is required for this position.
Required Skill(s): Good command of English language - spoken and written.
Must be equipped with UCP, ISBP, Incoterms and URR and the relevant and current updates of Letters of Credit, related to ICC publications, opinions and position papers.
Knowledge of country-specific characteristics is preferred.
Preferably Senior Executive specialized in Banking/Financial Services or equivalent.
Preferably candidate who is a Certified Documentary Credit Specialist (CDCS)