Role Summary

The HR Generalist Executive (Mandarin-speaking) is responsible for managing end-to-end payroll processing and supporting Compensation & Benefits (C&B) administration. This role ensures accurate payroll execution, compliance with statutory requirements, and effective coordination with employees and stakeholders, including Mandarin-speaking staff.

Responsibilities:

Payroll Administration

Manage full-cycle payroll processing, ensuring accuracy, timeliness, and confidentiality
Maintain and update payroll records, including new hires, resignations, salary adjustments, and statutory changes
Ensure compliance with local statutory requirements (e.g., EPF, SOCSO, EIS, PCB)
Liaise with external payroll vendors (if applicable) and resolve discrepancies
Prepare payroll reports, reconciliations, and audit schedules
Handle employee payroll queries and provide clear explanations

Compensation & Benefits (C&B)

Support implementation and administration of compensation structures, salary reviews, and bonus cycles
Manage employee benefits programs (e.g., insurance, medical claims, leave administration)
Coordinate benefits enrolment, renewals, and vendor communications
Assist in benchmarking exercises and market salary analysis
Ensure accuracy of employee data related to compensation and benefits

HR Operations & Generalist Functions

Maintain accurate employee records in HR systems
Support onboarding and offboarding processes, including documentation and final pay calculations
Assist in drafting HR letters (e.g., employment contracts, confirmation, increment letters)
Ensure compliance with labor laws and internal HR policies
Collaborate with internal stakeholders on HR-related matters

Communication & Stakeholder Management

Act as a point of contact for Mandarin-speaking employees
Translate HR communications or documents where required
Ensure clear and effective communication across diverse employee groups

Requirements:

Bachelor's degree in Human Resources, Business Administration, or related field
2–5 years of experience in HR, with strong exposure to payroll and C&B
Solid knowledge of Malaysian payroll regulations and statutory requirements
Experience using HRIS and payroll systems
High attention to detail and strong numerical accuracy
Good interpersonal and communication skills
Proficient in Mandarin and English (spoken and written)

Human Resources Executive (Mandarin-speaking)

Human Resources Executive