Key responsibilities of this role involve managing a wide range of human resources functions, including office administrative and building management, employee relations, benefits administration, recruitment and onboarding as well as serving as a point of contact for employee concerns and questions.

1. Office Building Facility Management

Manage building services, maintenance schedules, vendor performance, and related contracts.
Support annual budgeting and cost monitoring.
Provide assistant with IT coordination where required.

2. Foreign Worker & Expatriate Management

Administer worker hostel facilities, including maintenance, tenancy renewals, and utilities.
Ensure adherence to regulations governing foreign workers.
Manage expatriate matters, including work permits, visa renewals, and statutory compliance.

3. Travel Management

Ensure timely applications and renewals of visas, KITAS, and APEC cards.
Coordinate comprehensive travel logistics, including flights, accommodation, and insurance.

4. Employee Engagement & Welfare

Plan, coordinate, and execute activities to foster employee engagement and well-being.
Support welfare initiatives that promote a positive workplace culture.

5. Compensation & Benefits

Verify employee claims with accuracy and ensure timely processing.
Review and validate panel clinic invoices to ensure correctness and cost efficiency.

6. Recruitment & Onboarding

Support recruitment activities and ensure a smooth onboarding and orientation process for new hires.

7. Miscellaneous & Support Functions

Provide support for Zoom meetings and basic IT-related tasks.
Undertake ad-hoc assignments as directed by management.

Requirements:

Diploma or Bachelor's Degree in:
Human Resource Management
Business Administration
Management
Psychology
Accounting/Finance or another relevant field
For a Senior Executive position, a Bachelor's Degree is more likely to be preferred.
Relevant HR/Admin experience can sometimes compensate if your academic background is not directly related to HR.
Ability to communicate effectively with internal and external stakeholders.
Flexible in travelling within the state.
Good in reporting and analytical skills.
Ability to work independently.
Multitasking and able to prioritize work.

HR & Admin