Key Responsibilities

1. Payroll Processing & Statutory Compliance

Manage end-to-end monthly payroll processing to ensure accuracy, completeness, and timely salary disbursement.
Calculate and verify salaries, overtime, allowances, deductions, unpaid leave, and other payroll-related payments.
Ensure compliance with Malaysian employment laws and statutory requirements, including EPF, SOCSO, EIS, PCB, and other applicable statutory contributions and deductions.
Prepare and submit statutory reports, payments, and payroll-related documentation within the required timelines.
Reconcile payroll records and investigate discrepancies to ensure accurate payroll reporting.
Prepare payroll reports, management reports, and other payroll-related documentation as required.
Maintain proper payroll records and ensure confidentiality of employees personal and remuneration information.

2. Payroll Systems & Process Improvement

Administer and maintain payroll systems, HRIS, time attendance systems, and other HR applications.
Ensure the accuracy and integrity of employee master data, payroll records, and system configurations.
Perform payroll system testing, data verification, and troubleshooting when required.
Identify opportunities to streamline payroll processes, improve system efficiency, and strengthen payroll controls.
Work closely with system vendors and internal stakeholders to resolve payroll system issues and support system enhancements.

3. Employee & Stakeholder Management

Serve as the primary point of contact for payroll-related enquiries and provide timely, accurate, and professional responses.
Coordinate with external vendors, auditors, and relevant government authorities on payroll, statutory compliance, audit, and system-related matters.
Communicate effectively in Mandarin with relevant stakeholders where required.

4. General HR Operations

Provide support for day-to-day HR operational activities and departmental initiatives when required.
Assist with payroll audits, statutory reviews, and internal compliance checks.
Support HR reporting, documentation, and continuous improvement initiatives.

Qualifications & Experience

Bachelor's degree in Human Resources, Business Administration, Accounting, or a related field.
Minimum 2 years of relevant HR experience, with strong hands-on experience in end-to-end payroll processing.
Practical knowledge of Malaysian employment legislation, payroll regulations, and statutory compliance requirements.
Experience using payroll systems and HRIS, including payroll data management, reporting, and reconciliation.
Experience supporting multi-entity or high-volume payroll processing will be an added advantage.

Skills & Competencies

Strong attention to detail and a high level of numerical accuracy.
Good analytical, organizational, and problem-solving skills.
Proficient in payroll systems, HRIS, and Microsoft Office, particularly Excel.
Strong sense of confidentiality, integrity, and accountability.
Effective communication and stakeholder management skills.
Able to converse in Mandarin to support business and stakeholder requirements.
Able to work independently, manage deadlines, and handle confidential payroll information professionally.

Human Resource Executive (Operations & Payroll)