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Job Summary
The Account Assistant plays a vital role in providing support to the finance team by maintaining accurate financial records and assisting with routine accounting tasks. This role is responsible for data entry, processing invoices, reconciling accounts, and ensuring that day-to-day financial operations run smoothly. The Account Assistant works closely with accountants and finance executives to prepare reports, support audits, and uphold compliance with company policies and regulations. The ideal candidate will be organized, detail-oriented, and able to multitask effectively in a fast-paced environment within the Group.
Key Responsibilities
Preparation of Full Set Management Account in Monthly Basis
- Record daily financial transactions in ledgers and accounting systems.
- Assist with accounts payable and receivable processes.
- Reconcile bank statements and company accounts.
- Support month-ended and year-end closing activities.
- Maintain organized filling systems for financial documents.
- In charge of E-invoice compliance.
- Liaise with the Auditor and Tax Agent.
Administrative Support:
- Provide administrative support to the finance team as needed.
- Support government applications and handle related documentation.
- Assist in analysis of the nature of transactions for government application.
- Schedule and coordinate physical and virtual meetings, appointments and events.
Documentation and Correspondence:
- Maintain accurate records and databases, ensuring data integrity and confidentiality.
- Create and maintain spreadsheets and presentations as required.
- Obtain invoices through various subscription portals for expenses record-keeping.
- Collaborate with the Company Accountant to address expenses queries and ensure accurate record-keeping.
- Support external provider assessment processes with necessary documentation.
Communication and Coordination:
- Foster effective communication within the team to facilitate smooth workflow and coordination.
- Handle inquiries and requests from internal and external parties promptly and professionally.
Problem Solving and Initiative:
- Proactively identify and address administrative challenges, proposing process improvements as needed.
- Take initiative to complete tasks and follow up on outstanding items.
Qualifications
- Bachelor's degree in Accounting, Finance or a related field preferred.
- Proven experience in account data entry and preparation of a full set account.
- Proficiency in SQL Accounting Software, Google Drive, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant software applications.
- Strong organizational and multitasking skills, with a keen eye for detail.
- Excellent communication and interpersonal abilities.
- Ability to work independently and in a team collaboratively in a fast-paced environment.
- Knowledge of accounting principles and experience with expense tracking systems is an advantage.
Minimum Years of Experience
at least 1 year of experience in handling full set of account
