Job Summary:
The Account Executive is responsible for ensuring accurate and timely reconciliation, reporting, and data entry across multiple entities including PTP, PTIS, and PTES. The role involves preparing financial and management reports, supporting tax filing and audit compliance, and handling vendor registrations and journal entries. This position plays a key role in maintaining the financial integrity of operations across Marine, Free Zone, and related business units.
Key Responsibilities & Deliverables:
1. Provision Reconciliation & Reporting
- Perform Balance Sheet (BS) reconciliation for internal creditors, provision, recoverable, and prepayments (PTP).
- Prepare financial reports for the Marine and Free Zone departments post-management account finalization (PTP).
2. External Creditor Reconciliation
- Conduct reconciliations based on supplier Statements of Account (SOA).
- Identify missing invoices/credit notes and support audit confirmations (PTP).
3. Vendor Registration & Setup
- Process vendor requisition forms, register vendors in RAMCO system, and assign vendor codes for Procurement and Accounts Payable (PTP).
4. Journal Data Entry
- Input Journal Vouchers (JV) for:
- Amortization, depreciation
- Provision for stock
- Salary-related entries (EPF, SOCSO)
- Overtime
- Ensure JV entries are completed before monthly closing (PTIS & PTES).
5. Financial Reporting
- Prepare financial statements including:
- Profit & Loss (P&L)
- Balance Sheet (BS)
- Cash Flow (PTIS & PTES)
6. Management Reporting
- Submit OneStream reports for APMT sign-off (PTIS).
- Compile and submit monthly management accounts for MMC (PTIS).
- Perform bank and BS reconciliations for APMT reporting (PTIS).
7. Budget & Forecast Support
- Update and maintain budget/forecast files for PTIS and PTES for submission to MMC.
8. Tax Filing Support
- Assist in Transfer Pricing (TP) documentation for tax purposes.
- Compile information for annual tax filing (PTIS).
9. Audit & Compliance
- Prepare documentation and support the preparation of Audited Financial Statements (AFS).
- Ensure compliance with accounting standards and audit requirements (PTIS & PTES).
10. Ad Hoc Tasks
- Perform other finance and administrative duties as assigned by the supervisor.
Academic Qualifications:
Diploma (minimum)
- - Accounting
- - Finance
- - Business Administration
Bachelor's Degree (preferred)
- - Bachelor of Accounting (Hons)
- - Bachelor of Business Administration (Finance)
- - Bachelor of Commerce (Accounting)
Additional Skills or Systems Exposure:
- Knowledge of ERP systems (e.g., SAP, Oracle, RAMCO)
- Strong in Microsoft Excel (pivot tables, VLOOKUP, etc.)
- Familiarity with OneStream, Power BI, or financial dashboards is a plus
- Understanding of tax filing (e.g. SST, Income Tax, TP) and audit compliance (e.g. MFRS)
