Quantum is a global leader in enterprise data storage, protection, and management solutions, purpose-built to meet the demands of unstructured data environments. For decades, we have partnered with some of the world's most data intensive organizations across media and entertainment, government, life sciences, and research to securely manage, protect, and unlock the value of massive volumes of digital assets. Our culture is rooted in innovation, accountability, and collaboration, with a shared commitment to operational excellence and continuous improvement
Job Summary
We are seeking a detail oriented and dependable Accounts Payable Clerk to join our Finance team. In this role, you will play a vital part in maintaining accurate financial records, ensuring timely processing of vendor invoices, and supporting day to day accounting operations. The ideal candidate is organized, collaborative, and committed to upholding strong internal controls while contributing to the overall efficiency and integrity of our financial processes.
Job Duties
Account Payable Clerk and will be reporting to the Accounts Payable Manager. In this role, you will perform routine tasks in support of accounts payable process. The primary responsibility is the accurate and timely payment of vendor invoices and reconciling payable ledger accounts. Tasks and responsibilities of this role include in detail:
- Processing high volume invoices via manual or EDI entry including all necessary issue resolution in multi regions including US, APAC and EMEA.
- Understand the 3-way matching concept of purchase order to payment
- Communicating with Quantum internal/external customers to provide accurate feedback in a timely manner.
- Owning the vendor setup and maintenance process including TIN verification, Diversity reporting and annual vendor shut off projects while staying in compliance with company policies and procedures
- Auditing expense reports on a weekly basis to provide in-depth analysis to managers and executive team.
- Managing corporate card program, including monthly reconciliations and communication with card holders.
- Generating month end / quarter end reports including but not limited to AP accruals and aging reports.
- Generating weekly payment batches and troubleshoot systems related issues.
- Reconciling past due accounts and invoices on hold.
- Prioritizing workload and backup other Accounts Payable staff.
- Assisting with internal and external audit requests.
Job Requirements
- Accounting degree/certification or related degree with demonstrated knowledge of accounting.
- 2 years of experience in Accounts Payable with progressive responsibilities and a global organization
- Experience dealing with multi regions including APAC, EMEA and US and different jurisdictions relating to regional requirements
- Must be fluent in Microsoft office products with emphasis on Excel (vlookups, pivots, linking data, charts)
- Microsoft D365 or major ERP experience preferred.
- Ability to multitask and work effectively in a fast-paced environment.
- Must be proficient in both written and spoken English.
