ADMIN EXECUTIVE

Job DescriptionHandle POs, PR & SO creation, and process invoices/claims to
ensure timely financial tracking and payments.Coordinate with DC, merchandising, HR, and procurement to
ensure outlets receive timely supplies & resources.Support Area Managers with customer complaint follow-ups,
permits, and maintenance requests, ensuring smooth on-ground
operations.Data Entry & track key KPIs (turnover, manpower, claims, expenses)
to enable data-driven decision-making at HQ.Handling claims, reimbursements, vendor paperwork.Communicate updates on outlet operating hours, new launches,
and business changes clearly across departments to avoid gaps
(emails, memos, WhatsApp groups, posters).Maintain HQ inventories (uniforms, utensils, wear & tear items) and
control stock costs to optimize resources.Provide support for coordination of new outlet openings, product
launches, ensuring deadlines, requirements, and cross-department
tasks are met.Maintaining filing systems, databases, and inventory records.Supporting recruitment paperwork and postings.Scheduling, calendar management, meeting follow-ups.Liaising with external parties for permits, vendors, authorities.
Must have:Work independently and self-discipline.Good in Microsoft Word & Excel.Flexible to travel occasionally.Good to have:Retail experience is an added advantage.Knowledge in standard retail SOP.