We are seeking a proactive and detail-oriented Executive Assistant to provide vital support to a Singapore-based Financial Services Director and his extended team. This role combines core administrative and operational duties with light marketing coordination, offering a dynamic opportunity to work closely with senior leaders across different areas.
This is an ideal role for someone young, energetic, and detail-oriented who enjoys being a central point of coordination and thrives in a fast-paced, remote work environment.
Key Responsibilities
Admin & Operations (Core Focus)
- Provide day-to-day personal and business administrative support to the Director
- Coordinate schedules, meetings, follow-ups, and internal communications
- Support onboarding, licensing, and documentation for new advisors and candidates
- Liaise with internal team members, partners, and external stakeholders
- Maintain records, trackers, and operational documentation
- Assist with basic HR and operations-related coordination
Marketing & Outreach Support (Secondary)
- Support basic marketing coordination and execution using standard operating procedures (SOPs)
- Assist with outreach activities such as candidate communications and follow-ups
- Help manage content, databases, and CRM-style tracking
- Contribute ideas to improve workflows and operations
Requirements
- Junior to mid-level candidates welcome
- Strong command of English (both written and spoken); Mandarin conversational is a must
- Background in admin, operations, HR, sales support, client-facing roles, or financial services is an advantage
- Former insurance agents or candidates familiar with the financial services industry are encouraged to apply
- Highly organised, proactive, and able to manage multiple tasks
- Tech-savvy and comfortable working independently in a remote setup
- Willingness to learn and grow with clear SOPs and guidance
Working Arrangement
- Fully remote role based in Malaysia
- Occasional travel to Singapore or in-person meetups may be required (transport costs covered where applicable)
