The Administrative Executive is responsible for providing comprehensive administrative support to the entire Elevator Group, ensuring efficient coordination, documentation control, and smooth daily operations. The role manages group-wide administrative processes, supports management needs, and ensures consistent standards across all departments to enhance operational effectiveness.
Job Description
- Manage document control, filing systems, licenses, bills, tenancy agreements, and ensure timely renewal of all relevant contracts and permits.
- Prepare meeting minutes and coordinate meetings, appointments, site visits, and internal schedules.
- Maintain accurate asset registers, inventory levels, and oversee administration store management.
- Monitor office cleanliness, coordinate maintenance activities, and ensure timely servicing of office equipment and facilities.
- Supervise receptionist and cleaner functions, ensuring smooth daily operations and adequate office supplies.
- Coordinate staff travel arrangements including flight bookings, accommodation, transportation, and process related claims.
- Liaise and negotiate with suppliers, service providers, and landlords to secure favourable terms and competitive pricing.
- Monitor utilities usage, upkeep of company vehicles, and overall facility conditions.
- Prepare monthly claims and reimbursements for the Managing Director and General Manager.
- Provide administrative support to the General Manager on assigned duties and ad-hoc tasks.
- Plan, coordinate, and support execution of internal company events and activities.
- Perform receptionist duties during the receptionist's absence to ensure uninterrupted front-office operations.
What we need from you
- Diploma / Degree in Business Administration, Office Management, or related field.
- 23 years of administrative or office coordination experience.
- Proficient in Microsoft Office and familiar with document control and filing systems.
- Strong communication and interpersonal skills for dealing with internal teams and suppliers.
- Well-organized, detail-oriented, and able to manage multiple tasks efficiently.
- Able to supervise support staff and maintain smooth daily office operations.
- Proactive, responsible, and able to work independently with minimal supervision.
Why join us
- 5 Working Days.
- Support work life balance.
- Permanent position.
- Various benefits- Training provided, RM1500 entitlement per year for Medical Clinic, Insurance coverage (Hospital, Personal Accident, Term Life & Critical Illness), Leave entitlement, Quarterly Incentive, Annual Bonus & Increment, Wedding Token, Birthday Gift, Flexible working hours etc.
- Support a professional & safe environment for our employees.
- Practice vibrant & energetic office culture.
- Opportunities will be provided for career advancement within the company.
