ASSISTANT MANAGER, FINANCE

We are looking for an experienced and hands-on Assistant Manager, Finance to join our team.

This role is ideal for a finance professional with strong accounting fundamentals who enjoys working across full-set accounting, month-end closing, financial reporting, tax & statutory compliance, audit coordination, and finance process improvement.

Key Responsibilities:

Accounting & Financial Reporting

• Manage the full set of accounts, including general ledger, accounts payable, accounts receivable, bank reconciliations, accruals, prepayments, fixed assets, and intercompany transactions.
• Lead the month-end and year-end closing processes to ensure timely and accurate financial reporting.
• Prepare monthly management accounts, financial statements, variance analysis, and supporting schedules.
• Monitor and supervise the day-to-day operations of accounts receivable, POS transactions, payment gateway and merchant settlements, and collection activities.
• Review accounting workings prepared by finance staff, including POS sales against payment gateway/merchant settlements, bank reconciliations, trade receivables, and general ledger accounts.
• Ensure timely verification and resolution of payment discrepancies, unallocated receipts, bank variances, and outstanding balances.
• Review the accuracy and completeness of accounting records and ensure proper documentation and supporting schedules are maintained.
• Supervise and provide guidance to finance team members to ensure accounting tasks are completed accurately and within established deadlines.

Audit, Tax & Statutory Compliance

• Ensure compliance with Malaysian accounting, taxation, SST, statutory, and regulatory requirements.
• Review SST and tax compliance workings and filings prior to submission.
• Coordinate corporate tax, SST, and other indirect tax matters, where applicable, with relevant internal and external parties.
• Ensure timely preparation, filing, and payment of statutory obligations.
• Prepare for and coordinate the annual financial audit process.
• Liaise with external auditors, tax agents, corporate secretarial agents, and relevant government and regulatory authorities when required.
• Ensure audit schedules, supporting documents, and information requested by external parties are prepared accurately and submitted on a timely basis.

Business Planning & Financial Control

• Participate in the preparation of annual budgets and financial forecasts.
• Perform analytical reviews of actual results against budget, forecast, and prior-period performance.
• Identify and highlight significant variances, KPI shortfalls, and potential improvement opportunities to management.
• Monitor actual financial performance against budgets, forecasts, and business targets.
• Provide financial insights and analysis to support management decision-making.

Internal Controls & Process Improvement

• Maintain and continuously improve finance policies, procedures, internal controls, and approval processes.
• Ensure appropriate controls are in place over financial transactions, reconciliations, collections, and reporting.
• Identify opportunities to streamline accounting processes, improve operational efficiency, and enhance the accuracy and timeliness of financial reporting.
• Support the implementation and enhancement of finance systems, processes, and reporting tools where required.
• Ensure compliance with established finance policies and internal control procedures.

Requirements:

• Bachelor's Degree in Accounting, Finance, or equivalent professional qualification.
• Minimum 8 years of relevant experience in Finance & Accounting.
• Experience in Retail, E-commerce, or multi-channel retail operations will be an added advantage.
• Strong knowledge of Malaysian accounting, taxation, SST, and statutory compliance requirements.
• Hands-on experience with ERP systems such as Oracle, NetSuite, Microsoft Dynamics, or Zeoniq is preferred.
• Proficient in Microsoft Excel, including advanced Excel functions, and Microsoft PowerPoint.
• Strong attention to detail with a high level of accuracy and accountability in financial reporting and record-keeping.
• Highly responsible, deadline-driven, proactive, and able to manage multiple priorities effectively.
• Strong analytical, problem-solving, and decision-making skills with sound professional judgement.
• Hands-on, reliable, and comfortable working in a lean and fast-paced finance environment.
• Able to work independently as well as collaboratively with team members and other departments.
• Strong communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.